Associate Director, Facilities Operations

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Adicet Bio, Inc. is a clinical stage biotechnology company discovering and developing allogeneic gamma delta T cell therapies for autoimmune diseases and cancer. Adicet is advancing a pipeline of “off-the-shelf” gamma delta T cells, engineered with chimeric antigen receptors (CARs), to facilitate durable activity in patients. For more information, please visit our website at https://www.adicetbio.com.

Associate Director, Facilities Operations

Position Overview:

 This role is responsible for the management of Maintenance, Calibration, Asset Lifecycle and Vendor Services within Adicet’s GxP Manufacturing and R&D facilities. The Associate Director will be primarily responsible for supporting key Adicet systems including offices, laboratories, GxP process equipment, critical utilities, HVAC, building management systems, and site infrastructure. The Associate Director will fulfill this responsibility through proactive planning and scheduling of facility and equipment work orders, coordination with external vendors, and accurate documentation of work via the CMMS.

This position directly supervises Maintenance & Calibration Technicians and Engineers to ensure efficient and effective work execution. Cross-functional teamwork and communication are essential attributes as is experience working in a regulated environment. This role will provide monthly trending and reporting of departmental KPI to upper management.

Key Responsibilities:

• Champion safe working practices ensuring and providing safe work observations, proper controls for stored energy (lock-out, tag out), hot work permits, ensuring appropriate work PPE, hazardous materials storage and handling, spill prevention and response, proper lifting techniques, and utilizing proper tools
• Maintain and manage facility GMP readiness standards, including 5S program
• Schedule maintenance, repairs and calibration program for facility, utilities, and equipment within CMMS
• Assist in equipment selection specification, and the application of a risk-based approach when determining qualification strategies
• Work on complex problems in which analysis of situation or data requires an evaluation of intangible variables.
• Coordinate with service providers and technical trades
• Experience with lean tools, preventative and predictive maintenance concepts
• In collaboration with Procurement, drive vendor selection, management, and resource optimization for facility services.
• Lead site services and key facilities programs including Site Security, Custodial Services and Pest Management
• Interact with cross-functional teams, vendors and contractors, and report findings and proposals to appropriate stakeholders
• Communicate with stakeholders to define total scope of work and priority of the work to be performed
• Maintain training compliance to curriculum and technical knowledge to support facility equipment and systems, including basic repairs and maintenance
• Improve performance of facility and maximizing equipment/facility uptime
• Resolve and manage order problems such as backorders and slow shipments with outside vendors. Help schedule and expedite delivery of ordered items in conjunction with maintenance department requirements.
• Identify gaps and provide content improvements to Preventative Maintenance procedures and frequency of execution using lean methodologies
• Lead issuance and management of maintenance and calibration Purchase Orders
• Responsible for producing monthly management reporting, data analysis and KPI reporting to facilities management

Qualifications:

• Bachelor’s degree and (8+) years of maintenance industry experience, or 2-year Associates degree in technical discipline and (10+) years of applicable experience. Flexibility given with applicable and technical expertise.
• Experience in the pharmaceutical and/or biopharmaceutical industry subject to GxP regulatory compliance, required
• A passion for Customer-Service and a willingness to put customer needs first
• Project Management Experience, PMP certification is highly desirable.
• Superb organizational skills, attention to detail and error-proofing habits
• Demonstrated experience working with mechanical, electrical, instrumentation and control systems
• Experience working with and administering Computerized Maintenance Management Systems (CMMS) e.g. Maximo, Blue Mountain, SAP Plant Maintenance or similar
• Experience working with process equipment (Drug Manufacturing) and laboratory equipment
• Ability to work independently possessing strength in organizing work and time management
• Proficiency in working standard office applications such as Microsoft Office
• Ability to handle competing priorities and projects, as well as urgent situations
• Ability to read and understand electrical, mechanical, pneumatic drawings
• Ability and willingness for on-call and after-hours emergencies response
• Ability to stand and walk throughout scheduled work shift
• Ability to lift and or move up to 50 lbs
• Ability to work in tight, low, or elevated positions

Adicet fosters a collaborative, high-performing environment by prioritizing in-person engagement. To enhance teamwork and communication, employees are required to be onsite at least three days per week (Tuesday–Thursday mandatory), with some roles requiring full-time onsite presence.

Adicet fosters a collaborative, high-performing environment by prioritizing in-person engagement. To enhance teamwork and communication, employees are required to be onsite at least three days per week (Tuesday–Thursday mandatory), with some roles requiring full-time onsite presence.

At Adicet, our people are our greatest focus. We believe that attracting and retaining the best and brightest is the key to achieving our mission to deliver best-in-class gamma delta T cell therapies for patients fighting autoimmune diseases and cancer. 

We offer a competitive compensation package including base salary, annual cash bonus, long-term incentives (equity), Employee Stock Purchase Plan (ESPP) and a 401(k) with ROTH and a 4.5% Company match. 

To ensure the wellness of our employees and their loved ones, we offer comprehensive health plans (medical, dental, vision, etc.), Flexible Health and Commuter Spending Accounts (FSA) and a company matched Health Savings Account (HSA). We also offer a life, AD&D, short and long-term disability insurance, and legal, pet, and various other voluntary insurance programs. 

We also believe our greatest ideas come when we are refreshed and focused, and we offer generous paid time-off including 13 company holidays, paid end-of-year winter break, vacation, sick time, and paid parental leave. 

Adicet is located in a state-of-the-art facility and works to create an incredible office experience with an onsite gym and various other fitness options, onsite parking with electric vehicle charging stations and free shuttle (Caltrain), company-subsidized lunches (delivered onsite daily) and fully stocked breakrooms. 

Adicet is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.