Facilities Coordinator
Apptronik is building robots for the real world to improve human quality of life and to help solve the ever-increasing labor shortage problem. Our team has been building some of the most advanced robots on the planet for years, dating back to the DARPA Robotics Challenge. We apply our expertise across the full robotics stack to some of the most important and impactful problems our society faces, and expect our products and technology to change the world for the better. We value passion, creativity, and collaboration to help us overcome existing technological barriers in the industry to create truly innovative products.
You will join a team developing state-of-the-art general-purpose robots designed to operate in human spaces and with human tools. It is designed to work alongside humans, mobilize to human spaces, and manipulate the world around it.
We are seeking a proactive and detail-oriented Facilities Coordinator to join our team. This role is crucial in ensuring the smooth operation of our office environment and supporting our dynamic work culture.
As a Facilities Coordinator at Apptronik, you will be responsible for coordinating day-to-day facilities operations, maintaining a secure and efficient work environment, and ensuring the well-being of our employees. You will work closely with different departments to manage furniture/equipment builds, maintenance & repairs, vendor coordination, and facilities infrastructure.
ESSENTIAL DUTIES AND RESPONSIBILITIES / KEY ACCOUNTABILITIES
- Maintenance & Repairs: Oversee facility maintenance and repairs, ensuring timely resolution of issues and scheduling preventative maintenance for equipment, HVAC, plumbing, and electrical systems.
- Vendor Management: Coordinate facilities-related needs, record completion of services, and track invoices from external partners (e.g., suppliers, general contractors).
- Space Planning & Office Management: Support office moves, workstation setups, and layout changes to optimize space and ensure ergonomic, efficient workspaces.
- Health and Safety Compliance: Work with the Facilities Manager to ensure compliance with health and safety regulations, implementing best practices to maintain a safe working environment.
- Administrative Tasks: Maintain facility records, vendor contracts, and compliance documents while handling purchase orders, invoices, and budget tracking.
- Physical Security: Monitor physical security systems, including alarms, security cameras, and badge access, ensuring the safety of the office premises.
- Cross-Functional Collaboration: Work collaboratively with various departments to support operational needs and address any facilities-related issues.
SKILLS AND REQUIREMENTS
- Communication Skills: Excellent verbal and written communication skills; ability to interact professionally with employees, vendors, and visitors.
- Technical Skills: Familiarity with office equipment, G-Suite, and security systems; ability to troubleshoot office-related issues.
- Safety Knowledge: Understanding of safety regulations and best practices for office environments.
- Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and priorities efficiently.
- Results-Driven: Focused on delivering results and continuously improving operational efficiency.
- Innovative Mindset: Ability to foster innovation and identify opportunities for process improvements and cost reductions.
- Adaptability: Ability to thrive in a fast-paced, startup environment with changing needs and priorities.
- Judgment: Sound judgment and decision-making abilities in various situations.
PREFERRED SKILLS
- Lease Negotiation: Experience supporting or managing lease negotiations for commercial real estate, including understanding lease terms, coordinating with legal teams, and assisting in landlord communications.
- Facilities Management Software (FMS/FMA): Familiarity with facilities management software or tools (e.g., FM: Systems, Archibus, iOFFICE, or similar) for tracking maintenance, space planning, and asset management.
- Budgeting and Financial Management: Experience managing facility budgets and expenses, negotiating contracts with vendors and contractors, and monitoring/reporting on operational costs and forecasts.
EDUCATION AND EXPERIENCE
- At least 3+ years of experience in Facilities, Office Management, or a similar role.
- High school diploma or equivalent required, Associate or Bachelor’s degree in facilities management, engineering, construction or data analytics is preferred
- Bilingual in Spanish preferred.
*This is a direct hire. Please, no outside Agency solicitations.
Apptronik provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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