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HR & Operations Manager, Asia (Maternity Cover)

Hong Kong

Job Description: HR & Operations Manager, Asia (Maternity Cover)

Overview of the Firm

FGS Global is the world’s leading stakeholder strategy firm, with approximately 1,400 professionals around the world, advising clients in navigating critical issues and reputational challenges. FGS was formed from the combination of Finsbury, The Glover Park Group, Hering Schuppener and Sard Verbinnen & Co to offer board-level and C-suite counsel in all aspects of stakeholder strategy — including corporate reputation, crisis management, and public affairs and is also the leading force in transaction and financial communications worldwide.

FGS offers seamless and integrated support with offices in the following locations: Abu Dhabi, Amsterdam, Beijing, Berlin, Boston, Brussels, Calgary, Chicago, Dubai, Dublin, Düsseldorf, Frankfurt, Hong Kong, Houston, Kingston, London, Los Angeles, Munich, Paris, Riyadh, San Francisco, Shanghai, Singapore, South Florida, The Hague, Tokyo, Toronto, Vancouver, Washington, D.C., and Zurich. The firm is headquartered in New York.

FGS is consistently ranked a Band 1 PR firm for Crisis & Risk Management and for Litigation Support by Chambers and Partners.  For the second year, FGS was ranked #1 Global M&A PR firm by Deal Count and Value in 2024 by Mergermarket.

 

Key Responsibilities

Asia HR Operations

  • Act as a key point of contact for day-to-day HR-related enquiries from employees and support employees by assisting with their day-to-day HR related requests.
  • Act as a key administrator and super user of the firm’s HR system, ensuring that employee records are well maintained and up-to-date.
  • Assist with the tracking and updating of employee-related charts and materials, including updating employee census and records. Respond to HR related reporting and data requests from senior management and generate reports where relevant.
  • Keep track of team’s leave status for Singapore, Hong Kong and mainland China.
  • Keep track of and help to coordinate the renewal of corporate benefits schemes such as health insurance.
  • Working closely with the Asia COO and the Head of Finance, Asia, liaise with the payroll vendor to ensure any updates to employee payroll related information are processed in a timely manner.
  • Assist the Asia COO with drafting employee contracts and other HR-related documents.
  • Work closely with the Asia COO to manage the end-to-end processing of onboarding and offboarding arrangements for employees in Singapore, Hong Kong and mainland China, ensuring the completion of all relevant documentation.
  • Coordinate with IT to ensure that all onboarding and offboarding of team members is done in a timely and organized manner.
  • Keep track of probation deadline and arrange probation review meetings with the relevant stakeholders.
  • Oversee relevant procedure and liaison with these teams when employees exit, keep track of intern and freelancer contracts.
  • Assist with visa applications and renewals and ensure compliance with local immigration regulations.
  • Coordinate and help to implement HR programs and initiatives, work closely with the Asia COO and the Asia Talent Coordinator to support the smooth running of performance review cycles and talent recruitment processes.
  • Act as a liaison between the regional offices and the central HR department.
  • Facilitate effective communication and collaboration among team members and departments.
  • Working closely with Asia COO, help to ensure timely and accurate dissemination of HR-related information to employees.

 

Desired Skills & Qualities

  • Strong interpersonal skills. People orientated, with a client service mentality.
  • Strong collaborator and team player, skilled in convening people and acting as an effective conduit between different stakeholders.
  • Self-driven with a strong sense of responsibility.
  • Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities.
  • Work autonomously with minimal guidance. Ability to think ahead, anticipate and problem-solve.
  • Enjoys fast pace & entrepreneurial environments.
  • Experience supporting, communicating with, and aiding senior executives in a multinational company.
  • Proven ability to demonstrate absolute integrity and judgment in handling sensitive matters.
  • An understanding of how best to prioritize when dealing with multiple stakeholders and busy, sometimes competing schedules.
  • Good working proficiency in English and Chinese language communication skills.
  • Strong Microsoft Excel skills for reporting generations.
  • Proficiency in MS Office (Teams, Word, Excel, PowerPoint etc.)

 

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