​Executive Assistant

About Offshore Launch:

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

 

Your Role:

Join a fast-growing U.S. company specializing in stone care and restoration for residential and commercial clients. You’ll support daily operations, manage contracts and proposals, coordinate client communications, and help ensure every project meets top-quality standards.

You’ll work remotely as part of the client’s team, but you’re fully supported by Offshore Launch—with ongoing check-ins, feedback, and professional development.

Your job is to help the Client succeed. Our job is to help you succeed.

 

Responsibilities:

• Own proposal and contract management, ensuring QA checklists, required photos, and video walkthroughs
• Prepare and update contracts in PandaDoc.
• Manage prompt, professional client communications and follow-ups.
• Post project photos to Google Business Profile; repurpose for social media.
• Track and update all tasks in Trello.
• Maintain accurate records, scheduling, and data entry.
• Manage HubSpot CRM (upload deals, update info, create automations).
• Organize and update training materials/SOPs in Trainual.
• Proactively suggest and implement process improvements.

 

Requirements:

• 5+ years admin support, including contract/proposal management and client communications.
• Strong with PandaDoc, Google Suite, Microsoft Office, HubSpot, Trello.
• Excellent organization and project management skills.
• Effective written and verbal communication.
• Able to prioritize and adapt in a fast-paced environment.
• Social media and Google Business Profile experience a plus.
• Comfortable with cybersecurity protocols and background checks.
• Fast learner with new tools (Trainual, Loom, Company Cam).

 

Schedule: 9AM - 5PM CST

 

Compensation & Benefits (to be provided by Offshore Launch):

- $900 - $1400/mo. depending on experience
- $500 bonus at 90 days and $1,800 available in annual performance bonuses
- 13th month pay
- Performance-based bonuses
- Comprehensive HMO policy, including dependents.
- Annual continuing education budget to support professional development

 

Note:

The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency.

Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.