Grants Management Coordinator

Grants Management Coordinator

Location: New York, New York

Type: Full-time

About SFE

Siegel Family Endowment (SFE) is a foundation focused on understanding and shaping the impact of technology on society.  SFE supports organizations whose work contributes to giving everyone the opportunity to learn and contribute to a rapidly changing society. We were founded in 2011 by David M. Siegel, Co-Founder and Co-Chairman of technology-driven algorithmic investment manager Two Sigma. We primarily focus on three interest areas: Learning, Workforce, and Infrastructure. Our grantmaking philosophy and process differ from many more traditional foundations -- we encourage you to read through the “Our Approach” on www.siegelendowment.org/​ to understand more about how we work with potential grantees.

 

Position Summary 

Reporting to the Vice President and Head of Grantmaking, the Grants Management Coordinator is a critical member of the team responsible for accuracy, efficiency, and integrity of the SFE grantmaking process. This role provides core administrative and process support in close coordination with the grantmaking team, operations team, and the family office. The ideal candidate is exceptionally organized, detail-oriented, adaptable, and proactive- able to manage complex processes and tasks with minimal oversight and a high degree of reliability. Success in this role requires strong self-regulation, excellent follow-through, and a commitment to upholding rigorous internal systems and timelines. 

The primary responsibility of the Grants Coordinator is to provide comprehensive support for all aspects of grantee engagement, grants data management, and grant execution within the organization.

 

Grant Administration & Execution:

• Coordinate the preparation and execution of monthly grant materials, including grant letters, wire requests, and associated documents.
• Maintain accurate, real-time data across GivingData, Airtable, and Google Sheets; ensure all records are updated promptly.
• Manage the full lifecycle of grant data entry, including periodic audits and integrity reviews within the GMS (GivingData).
• Prepare internal grant-related reports and dashboards for the Vice President and Head of Grantmaking; respond to ad hoc data and documentation needs.
• Track and manage grant timelines, payments, and reporting requirements, flagging upcoming deadlines and following up with relevant team members to ensure timely completion.
• Ensure the accurate and timely submission of grant payments, working closely with the Operations and Family Office teams.
• Create and manage electronic grant files and grantmaking materials for team meetings, audits, and board dockets.

Grantee Engagement Support:

• Serve as a key point of contact for grantees on administrative and operational matters, including executing grant documents and coordinating payment details.
• Schedule and coordinate grantee-facing meetings, including kickoff calls, reporting check-ins, and engagement events, to ensure effective communication and collaboration.
• Support the Knowledge & Impact team on grantee learning documentation.
• Draft and edit correspondence and grantee-facing materials; manage the general grants email inbox to ensure timely and appropriate follow-up.
• Coordinate opportunities for grantees and partners to connect with SFE, including virtual office hours, webinars, and community sessions.
• Assist in drafting, editing, and proofreading grant-related content and grantee communications.

Grants Team Support:

• Maintain and monitor SFE’s internal grants workflow to ensure accuracy, timeliness, and alignment with organizational processes.
• Assist in preparing materials and logistics for internal meetings, including board and grants committee dockets.
• Provide scheduling and administrative support to the grants team members, helping to coordinate internal meetings, external engagements, and key deadlines across the grantmaking portfolio.
• Track team-wide deadlines for grant reports, payments, and milestones; maintain status checklists and ensure all deliverables are met.
• Document and synthesize meeting notes, producing clear summaries and follow-up action items to ensure effective communication and accountability.
  Support the planning and facilitation of quarterly grantmaking reflection sessions and year-end wrap-ups.

Additional Responsibilities:

• Assist with other projects and tasks as directed by the Leadership Team.
• Provide back-up staffing assistance for other administrative roles, including reception coverage.

 

Qualifications

• Minimum of 3-5 years of experience working in an administrative capacity.
• Proven track record of working independently, managing multiple priorities, and delivering high-quality work under tight deadlines.
• Demonstrated excellence in time management, task prioritization, and follow-through with minimal supervision.
• Exceptional attention to detail and accuracy in data entry, document preparation, and calendar/task management.
• Excellent written and verbal communication skills, including proofreading and editing
• Proficiency in G-Suite and experience with grants management platforms. Familiarity with Giving Data, Airtable, and Asana is a plus.
• Strong collaboration and interpersonal skills, with a high degree of reliability and accountability in team settings. 

Salary & Compensation: The anticipated salary for this position is $70,000, plus a bonus. Additionally, we offer a competitive benefit package. For more information about our compensation structure, please email recruiting@siegelendowment.org.