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Executive Assistant

US - Remote

About StarRez


StarRez is the global leader in student housing software, providing innovative solutions for on and off-campus housing management, resident wellness and experience, and revenue generation. Trusted by 1,400+ clients across 25+ countries, StarRez supports more than 4 million beds annually with its user-friendly, all-in-one platform, delivering seamless experiences for students and administrators. With offices in the United States, Australia, the UK, and India, StarRez blends the robust capabilities of a global organization with the personalized care and service of a trusted partner.

The Role 

The CEO Executive Assistant is a highly visible role responsible for providing direct, comprehensive, and strategic administrative support to the Chief Executive Officer. As an Executive Assistant at StarRez, you will serve as a trusted partner, managing the CEO’s time, priorities, and communications to ensure organizational effectiveness and alignment with business objectives. You will be proactive, resourceful, and able to exercise sound judgment while handling complex and sensitive matters with the highest level of confidentiality. In this role, you will interact with internal and external stakeholders at all levels, acting as a professional representative of the CEO’s office. 

 

Role Specifics 

  • Work Location: US - Remote 
  • Travel: 10% [The percent of travel is an estimation, and it could vary up or down based on business needs throughout the year.] 
  • Reporting Structure: Reports to CEO 

 

Application Deadline:  This role will accept applications until September 30, 2025, unless otherwise posted. 

 

What You Will Own 

  • Manage and optimize the CEO’s daily schedule, prioritizing competing demands and ensuring preparedness for meetings, presentations, and travel. 
  • Coordinate domestic and international travel logistics, including itineraries, accommodations, and contingency planning. 
  • Prepare briefing materials, presentations, and reports for executive meetings, board sessions, and external engagements. 
  • Act as the primary point of contact for the CEO’s office, maintaining professional and effective communication with board members, senior executives, investors, clients, and key partners, and managing highly sensitive and confidential information with discretion and integrity 
  • Draft, review, and edit correspondence, ensuring tone and accuracy reflect the CEO’s voice and organizational standards. 
  • Anticipate the needs of the CEO and provide proactive solutions to streamline decision-making and business operations. 
  • Coordinate logistics for leadership team meetings, offsites, and strategic events, including agenda preparation and follow-up action tracking. 

 

Required Qualifications 

  • 7+ years of executive administrative support experience, with at least 3 years supporting a CEO or C-suite executive in a dynamic, fast-paced environment. 
  • Exceptional organizational, project management, communication skills and time management skills with the ability to balance multiple priorities. 
  • Strong business acumen and ability to understand and anticipate the CEO’s priorities in alignment with organizational strategy. 
  • High level of discretion, integrity, and judgment in managing confidential and sensitive information. 
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack). 
  • Ability to work extended hours and be available outside of standard business times when required. 

 

Reasons to join our Team: 

  • Opportunity to be a part of a well-established, high-performance company that has been in business for over 30+ years 
  • Full benefits including health care, paid time off, life insurance, and 401k plan with company match for eligible team members. 
  • A supportive team environment with emphasis on learning and development opportunities 
  • Our Promise: You will learn, grow, and be appreciated for your impact and contributions. 
  • Z-Factor: Our most celebrated value, you will work with a team of caring, high-performing, and passionate people who have fun supporting our vision, innovation, and continuous improvement. 

 

Even if you don't have all of the Preferred Qualifications listed above, but feel you have what it takes to succeed in the role, we would love to hear from you!   

 

We are proud of our diverse workforce and are dedicated to creating a safe and welcoming environment for all employees. People from various ethnicities, ages, genders, and abilities are encouraged to apply. 

 

 

Notice to external Recruiters and Recruitment Agencies: 

StarRez will not accept unsolicited resumes from recruitment agencies, headhunters, or any other third parties for this role through this website or directly to any employee. StarRez and any of our subsidiaries will not pay fees to any third-party agency or company. In addition, we ask that you do not reach out to any employee with regards to this position, or any other positions, now, or in the future. 

US - Salary Range

$85,000 - $100,000 USD

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