Job Application for Executive Admin Assistant- Teachers encouraged to apply! at Winners Circle Group

Join the Mission. Change Lives. Grow With Us.

At Winners Circle Group, we believe healing happens through connection, compassion, and clinically excellent care. We are a growing team of passionate professionals dedicated to empowering individuals and families facing mental health and behavioral challenges.

Whether you're a licensed therapist, case manager, qualified mental health professional, or administrative professional — your role here matters. We foster a collaborative, supportive environment where your work is valued, your voice is heard, and your growth is prioritized.

If you're ready to be part of a purpose-driven organization that believes in both client transformation and team development, explore our openings below.

📍 Multiple locations across Texas
💼 Competitive benefits & training
🧠 Trauma-informed, culturally responsive care
🤝 A team that truly supports each other

Winners aren’t just born - they’re built. Join the circle.

Our Dallas office is Winners Circle Group of Texas's largest site, and we are looking for the person who will be its home base. Our clinical and outreach teams work in the field - visiting clients, conducting assessments, and serving the community - and they need an Executive Administrator who holds the center steady while they do.

This is not a behind-the-scenes role. You are the voice clients hear when they call, the scheduler who makes sure assessments actually happen, and the teammate the field staff rely on to keep the day moving.

We are looking for a confident communicator and a natural problem-solver - someone who picks up the phone to schedule a client assessment without hesitation, spots a gap in a process and brings an idea to fix it, and takes ownership of the office without waiting to be asked. Reliability is the job. If you are the kind of person colleagues describe as "the one who always follows through," we want to talk to you.

What you'll do

You will be the primary point of contact for scheduling client assessments and coordinating activities on behalf of the field team - reaching out to clients directly, confirming appointments, and keeping the calendar tight. You will manage office operations, maintain client records in compliance with confidentiality policies, keep internal databases and spreadsheets accurate, and prepare reports and presentations for leadership. You will answer and redirect calls, handle general inquiries, manage mail, order supplies, and keep office policies current. And you will bring ideas - because we want a teammate who helps us improve, not just one who executes.

You will report to the Admin Director and to the Director of Operations for the Dallas site.

Who thrives in this role

Self-starter who sees what needs doing and does it
Confident communicator - in person, on the phone, and in writing - comfortable with direct client outreach
Organized to the point that your coworkers notice
Problem-solver who brings ideas forward, not complaints
Reliable. The team can count on you, every day.
Handles confidential information with discretion and integrity

What you bring

Proven experience as an Administrator, Administrative Assistant, Office Coordinator, or in a related role - ideally in a healthcare, behavioral health, or other field-based environment
Strong scheduling and coordination skills, including direct client outreach
Knowledge of office management systems and procedures
Strong computer skills, particularly Microsoft Office Suite
Proficiency with standard office equipment (printers, fax machines, phones)
Excellent organizational, time-management, and multitasking abilities
Strong written and verbal communication skills
High attention to detail and a problem-solving mindset
High school diploma required

Schedule: Monday through Friday, 8:00 AM to 5:00 PM. Full-time, on-site.

Compensation: $18–$21 per hour, commensurate with experience.

At Winners Circle Group, this isn’t just a job — it’s a calling. If you're passionate about helping others heal, grow, and reclaim their lives, we want to hear from you.

Apply today and be part of a team that’s rewriting the story of mental health — one person, one family, one community at a time.

Let’s build something meaningful - together.

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Are you available to work on-site in our Dallas office, Monday through Friday, 8:00 AM to 5:00 PM?

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This role pays $18–$21 per hour. Is that within the range you are considering?

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Do you have at least one year of experience in an administrative, office coordinator, receptionist, or similar role?

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Are you legally authorized to work in the United States without sponsorship?

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How comfortable are you calling a client you have never spoken to before in order to schedule an appointment?

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Which of the following best describes your experience supporting a team that works primarily out in the field (not in the office)?

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Which of the following have you used regularly in a prior role? (Select all that apply) *

Microsoft Outlook / calendar scheduling

Microsoft Excel (spreadsheets, basic formulas)

Microsoft Word

Electronic health records (EHR) or client record systems

Scheduling software for appointments

None of the above

Tell us about a time you noticed something at work that was not working well and brought an idea forward to improve it. What did you do, and what happened?

Describe a time when you had to reach a client, patient, or customer who was difficult to get ahold of. How did you handle it?

Why are you interested in working for a mental health services organization specifically?

Executive Admin Assistant- Teachers encouraged to apply!

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