Finance & Operations Manager

Finance & Operations Manager 

About Mint

We’re an independent creative agency made of culture creatures with multidisciplinary expertise across all major marketing disciplines. Driven by creativity and inspired by humanity, we focus on brand love between companies and people. Our best work is done through true partnership, as an extension of and advisor to our clients.

At Mint, everyone is welcome! We're all about diversity and inclusion—it doesn't matter where you come from or your background. We want you to feel at home and empowered to be yourself. Need accommodations? We will do our best; you just have to let us know. Our diverse team is what makes us strong. 

Our Values

• Empathy - We believe the work is better when we consider the world through the eyes of others.
• Optimism - We believe in the good above all else: the good in people, the good in the world and our future.
• Audaciousness - We are brave enough to try the untried and unexpected. And we dare always to follow through.
• Progressiveness - We fear the status quo, so we break conventions and push to evolve, innovate and disrupt.
• Kindness - We are respectful, honest, transparent, inclusive, social and good to each other.

What we do: Advertising, Design & Branding, Strategy, Social, Digital, Content, Experiential, PR and Talent & Influencer.

The Role

North Star: We're looking for a Finance and Operations Manager to support the agency's day-to-day operations, reporting, and analysis. 

At Mint, we're all about creating a positive, dynamic work environment. The key to success is an efficient and well-run agency where everyone is provided the right systems, tools and processes to make their jobs as easy and fun as possible, and the agency as profitable as possible. 

What You’ll Do

• Float Card Administration: Manage corporate credit card platform, reviewing transactions, generating reports, ensuring accurate coding, and timely submission into the accounting system.
• Accounts Receivable Assistance: Support the A/R lead by pulling aging invoice reports, facilitating team communication, and ensuring timely invoice submission and delivery.
• Accounts Payable Support: Assist the A/P lead by generating expense and spend reports, accurately coding, and approving vendor invoices.
• Software Subscription Oversight: Track and manage all software licenses, ensuring compliance and cost efficiency.
• Project Profitability Analysis: Generate project P&L reports, assist in reconciliation, and ensure accurate expense submission and coding.
• Vendor Account Setup: Intake and process new vendor information, establishing accounts within the accounting system.
• Insurance Policy Management: Collaborate with the insurance provider on annual renewals and ensure compliance with client contract insurance requirements.
• Uber for Business Management: Set up and train employees on Uber for Business, generate project-related reports, and ensure accurate coding and submission for accounting.
• Employee Onboarding Support: Help employees onboard by granting them the necessary financial tools and system access and providing training on their usage.
• Financial Reporting & Analysis: Prepare and analyze financial reports, providing insights into operational performance and identifying areas for improvement.
• Budget Tracking & Monitoring: Monitor budgets against actual spending, identify variances, and recommend corrective actions.
• Operational Process Optimization: Identify and implement process improvements to enhance efficiency and effectiveness of financial and operational workflows.
• Compliance & Audit Support: Ensure compliance with financial regulations and assist with internal and external audits.
• Contract Administration Support: Assist in reviewing and administering vendor and client contracts, ensuring that financial terms are accurately reflected.

What We’re Looking For

• Organizational Whiz: You’ve got a knack for keeping things organized and the desire to implement and/or execute agency-wide systems and processes to do so.
• Clear Communicator: You know how to communicate well with different types of people—through email, phone calls, or in person.
• Tech-Savvy: You’re comfortable with systems like Google Docs or Slack and have experience working in QuickBooks online.  
• Time Management: You can build your schedule according to recurring priorities to ensure you’re always ahead of deadlines. 
• Attention to Detail: You analyze our data to ensure it’s accurate, flagging when things feel off and identifying solutions to fix the issue. 

Bonus Points If You Have

• CPA, PMP or other specialized finance or operational certifications 
• Agency experience in a finance role 
• An infectious positive attitude and a love for team culture!