Administrative Office Coordinator – Part-Time - Behavioral Healthcare

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve.  A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges.  We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being.

Administrative Office Coordinator – Part-Time

Location: Center City Philadelphia
Salary: $20 per hour
Schedule: Part-Time, Monday–Thursday | 4:00 PM – 9:00 PM or 3:00 PM – 8:00 PM (20 hours/week)

Summary

The Administrative Office Coordinator plays a vital role in managing the administrative operations of our Center City site. This position serves as the primary point of contact for clients and visitors, provides essential support to psychiatric staff, and ensures smooth day-to-day office functioning.

Responsibilities

• Oversee administrative operations and perform receptionist duties for clients and visitors

• Support psychiatric staff with administrative tasks, including preparing charts and collecting copays

• Schedule appointments and manage medical record requests

• Maintain accurate clinical and administrative records

• Ensure office equipment is operational and maintained

• Purchase office supplies, manage petty cash, and handle weekly bank deposits

• Perform other duties as needed to support office operations

Required Skills

• High attention to detail and accuracy in data entry

• Ability to collaborate effectively with clinical and psychiatric staff

• Skill in handling difficult phone calls with professionalism and respect

• Strong customer service and interpersonal skills

• Good decision-making and problem-solving abilities

• High school diploma or equivalent

Pyramid CORE Values:

We are committed and proud to live our CORE values and use them to inspire those around us.  Our employees are expected to align with these values, behaviors, and standards.  We are held accountable for upholding these CORE Values:  INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community.  DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily.  COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence.  PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Total Rewards for Full-Time Positions:

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.