Administrative Assistant - Weekend - Part Time

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve.  A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges.  We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being.

Administrative Assistant – Adult Inpatient SUD Treatment
Location: Pyramid Healthcare – Newport News, VA
Schedule: Saturday & Sunday | 8:00 AM – 4:00 PM

About Pyramid Healthcare

Pyramid Healthcare is a nationally recognized leader in behavioral healthcare, dedicated to providing evidence-based treatment for individuals with substance use and co-occurring disorders. We proudly operate a substance use disorder treatment center in Newport News, VA, serving adults on their recovery journey.

Position Overview

The Administrative Assistant plays a vital role in the daily operations of our fast-paced substance use disorder treatment facility. This position manages the front office, coordinates appointment scheduling, and performs essential administrative and clerical tasks that support the overall efficiency of the program.

Key Responsibilities

• Manage the front office and serve as the first point of contact for clients, staff, and visitors
• Coordinate scheduling for all client appointments
• Perform general clerical duties, including filing, copying, and data entry
• Assemble, update, and maintain client intake packets
• Order and track office and client-related supplies
• Assist with the intake process and preparation of billing sheets
• Maintain accurate records, including census tracking and intake/discharge logs
• Handle check requests and maintain petty cash records
• Communicate with referral sources and outside providers as needed
• Attend staff meetings and record meeting minutes
• Provide additional administrative support to the facility as needed

Qualifications

• High School Diploma or equivalent required
• Previous experience in an administrative, healthcare, or behavioral health setting preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office and basic data entry

Why Join Pyramid Healthcare?

• Be part of a mission-driven team supporting individuals in recovery
• Supportive and collaborative work environment
• Opportunities for professional development and internal growth

Pyramid CORE Values:

We are committed and proud to live our CORE values and use them to inspire those around us.  Our employees are expected to align with these values, behaviors, and standards.  We are held accountable for upholding these CORE Values:  INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community.  DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily.  COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence.  PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Total Rewards for Full-Time Positions:

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.