Job Application for Administrative Office Coordinator – Part-Time

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Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being.

Administrative Office Coordinator – Part-Time - Morning
Location: Center City Philadelphia
Pay Rate: $20.00 per hour

Schedule: Part-Time, Monday–Thursday | 8:00 AM – 1:00 PM (20 hours per week)

Position Summary

The Administrative Office Coordinator plays a vital role in managing the daily administrative operations of our Center City Philadelphia location. This position serves as the primary point of contact for clients, visitors, and staff, while providing essential administrative support to our psychiatric team and ensuring the office runs efficiently.

Key Responsibilities

Oversee daily administrative operations and provide front desk reception services
Welcome clients and visitors in a professional, courteous manner
Support psychiatric staff with administrative tasks, including chart preparation and copay collection
Schedule appointments and process medical records requests
Maintain accurate clinical and administrative documentation
Ensure office equipment is properly maintained and operational
Order office supplies, manage petty cash, and complete weekly bank deposits
Perform additional administrative duties as assigned

Qualifications

High school diploma or equivalent required
Strong attention to detail and accuracy, particularly with data entry and documentation
Excellent customer service and interpersonal communication skills
Ability to collaborate effectively with clinical, medical, and administrative staff
Professional and compassionate approach when handling sensitive or challenging phone calls
Sound judgment, problem-solving skills, and the ability to work independently

If you are organized, detail-oriented, and passionate about supporting a team dedicated to quality behavioral healthcare, we encourage you to apply.

Pyramid CORE Values:

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors, and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Total Rewards for Full-Time Positions:

Medical, Dental, and Vision Insurance
Flexible Spending Accounts
Life Insurance
Paid Time Off
401(k) with Company Match
Tuition Reimbursement
Employee Recognition Programs
Referral Bonus opportunities
And More!

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.

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Administrative Office Coordinator – Part-Time - Morning

Position Summary

Key Responsibilities

Qualifications

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