Executive Assistant

Who We Are:                      

Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K’s portfolio of world-class games across multiple platforms, include Visual Concepts, Firaxis, Hangar 13, CatDaddy, Cloud Chamber, and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building and acquiring exciting studios whose content continues to inspire all of us! 2K publishes titles in today’s most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.

Our team of engineers, marketers, artists, writers, data scientists, producers, thinkers and doers, are the professional publishing stewards of our growing library of critically-acclaimed franchises such as NBA 2K, Battleborn, BioShock, Borderlands, The Darkness, Mafia, Sid Meier’s Civilization, WWE 2K, and XCOM.

At 2K, we pride ourselves on creating an inclusive work environment, which means encouraging our teams to Come as You Are and do your best work! We are dedicated to diversity and inclusion, and want our community of candidates to reflect this commitment. We encourage all qualified applicants to explore our global positions. 2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO).

Administrative team members at 2K have the mighty task of making sure all daily functions run like a well-oiled machine. They have their hands in just about every department across the business and regularly partner with executives, senior staff and various teams to make sure their goals are carried out seamlessly and efficiently. Have a borderline obsession with details? Good at prioritizing and seeing three steps ahead? Able to switch hats gracefully as new projects come your way? Wizard at Microsoft Office and setting up Zoom calls? You’ll fit right in with us.

What We Need:

We are looking for an exceptional Executive Assistant to provide daily support for our SVP of Shared Development Studios (SDS), Michael Gilmartin and VP of Release Management, Katherine Sanford. You’ll have the exciting opportunity of interacting regularly with our executive team, internal and external studio heads, and business partners throughout the games and entertainment industry… all while improving the efficiency of those you support. We need a confident, proactive, and detail-oriented person who can see beyond the immediate when it comes to executing our leaders’ visions. Personality and approachability are also key in this critical role that has tons of impact.

Location: Las Vegas, NV (Onsite) 

What You’ll Do:

• Provide Executive support for SVP SDS and VP Release Management

• May provide support for other members of the SDS leadership team, as needed

• Manage and maintain calendars and schedule appointments, ensuring all parties are advised of and kept tabs on schedule changes and updates

• Maintain executives’ and hotel offices for visiting leadership in a professional manner, ensuring all supplies are in order and offices are ready for any guests

• Coordinate travel arrangements including but not limited to flights, car service and hotel accommodations; works closely with ProTravel to ensure timely response and accurate itineraries

• Complete and processes expense reports through Concur

• Coordinate meetings and department functions including but not limited to preparing Outlook calendar invites and Zoom calls, preparing and distributing agendas and other materials, reserving and preparing facilities, coordinating food/beverage service, and coordinating any vital technical support

• Attend meetings/functions as needed or requested, taking detailed notes/minutes, and disseminating as appropriate

• Develop and maintain strong working relationships with 2K SDS management team, other employees in multiple locations, and external business partners who regularly interact with company executives

• Create presentations / agendas for SDS leadership as required

• Create status reports/executive summaries for SDS leadership as needed

• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues

• Review and respond to daily internal/external mail 

• Compose, type, and distribute professional correspondence and e-mails, using individual initiative and as needed

• Conduct research as requested, compile reports

• Perform other duties as assigned by manager

• Supervise 2-3 Office Management staff in the Las Vegas office location, which includes: 

  • Execute in the Vendor Onboarding Process to vet any vital department-related contracts

  • Act as a liaison between Executives and other VP’s/team members for office-related contracts

  • Coordinate shipping for departments, including any necessary ship-outs at game launch

  • Assist Administrative team members as needed

  • Assist with special projects as assigned

Who We Think Will Be A Great Fit:

A successful candidate for this role will be able to work independently and as part of a team with minimal instruction, be able to maintain the strictest level of confidentiality, and have an eagle eye when it comes to dates, times and details. The ability to spot inefficiencies in daily processes surrounding the executives you support will help ensure long-term success.

• Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience

• 1-2 years’ experience supervising office management or operations staff

• Prior work experience as a senior level admin, supporting C-Level executives highly desired

• Prior work experience in a production environment, such as video games, film or animation highly desired

• Excellent verbal and written communication skills

• Outgoing personality, with excellent communication skills

• Highly Proficient on Microsoft Office Suite, specifically Outlook, Microsoft O365, Google Suite; experience with Slack and Zoom are preferred.

• Acute attention to detail; strong spelling and grammar skills

• Ability to translate concepts into polished presentations

• Professional appearance and demeanor

• Self-motivated, with the ability to prioritize, handle priorities & lead workflow

• Versatility, flexibility, and a willingness to work within constantly evolving priorities with passion

• Good judgment, with the ability to make timely and sound decisions

• Strong organizational and problem-solving skills

• Ability to communicate expertly and effectively in person, on the phone, electronically, or through other means to individuals and groups.

As an equal opportunity employer, we are committed to ensuring that qualified individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform their essential job functions, and to receive other benefits and privileges of employment. Please contact us if you need reasonable accommodation.

Please note that 2K Games and its studios never use instant messaging apps or personal email accounts to contact prospective employees or conduct interviews and when emailing, only use 2K.com accounts.