Executive Assistant (English)

Are you an experienced Executive Assistant who brings clarity and thrives in a dynamic, international organisation?

At 4PS, we are looking for an Executive Assistant to the CEO and CFO in a role where you make a difference in the daily rhythm of the organisation. Working closely with the CEO, CFO and the Executive Management Team (EMT), you help ensure clear alignment and focus across complex agendas and priorities.

In your day-to-day collaboration, you provide structure, maintain a clear overview and anticipate what is needed. With your experience, you contribute to continuity and stability and are a trusted support to the CEO and CFO.

What will you do?

• Manage and prioritise the CEO’s and CFO’s agenda, in close alignment with EMT and corporate calendars.
• Preparing and following up on executive and EMT meetings, including agenda preparation, documenting decisions and ensuring diligent follow-up on agreed action items.
• Organise and coordinate executive events, off-sites and corporate meetings.
• Take full responsibility for efficient national and international travel planning for the CEO and CFO.
• Act as a key point of contact and gatekeeper for internal and external stakeholders, handling sensitive communication with care.
• Maintain a pro-active, forward-looking planning and respond the CEO and CFO in an agile way with initiatives.

Your qualities

• You hold a bachelor’s or master’s degree and have at least five years’ experience supporting C-level executives in international, fast-paced environments.
• You have proven experience in managing executive calendars, travel, and events.
• You operate with a high degree of autonomy, demonstrate a proactive mindset, and consider multiple perspectives to arrive at well-considered options.
• You like to take charge and ownership of new initiatives, and like to be the spider in the web in a fast-paced environment
• You are fluent in English (C1 level or higher): additional European languages (e.g. Dutch or German) are a plus.
• You are proficient in Microsoft 365, Teams, SharePoint, and digital collaboration tools, experience in utilizing AI is a plus
• You are available full-time and flexible with regard to working hours and occasional travel.
• Experience in IT or SaaS is a strong advantage.

What we offer

In this role, you will operate within the dynamic environment of a growing and evolving organisation, working closely with a dedicated team of colleagues. We foster an open and engaged organisational culture in which trust and a strong sense of ownership are central. In addition, we offer you:

• A competitive salary with an annual bonus.
• A pleasant and well-equipped workplace at our offices in Ede.
• Flexible working hours and location, including remote working and a home-office allowance.
• 28 days of annual leave (based on full-time employment), with the option to purchase additional days.
• Working for an ambitious organisation with both national and international reach.
• A role where you can make an impact, with plenty of room for autonomy, responsibility, and initiative.
• A certified Great Place to Work, recognised by our own employees.
• 4PS Academy – access to internal and external training and development opportunities.
• 4PS Life – initiatives that support a healthy and enjoyable working life, such as social events, fresh fruit and company celebrations.

Who are we?

4PS is a leading developer of ERP software for the construction industry. With 4PS Construct – built on Microsoft technology – and a range of integrated portals and apps, we serve customers worldwide. Since 2023, we have been part of the Hilti Group, working together towards one shared mission: making construction better.

Apply now

Enthusiastic about this role? Apply today!

Questions? Linda is happy to help!

Linda Gaasbeek | Corporate Recruiter | + 31 6 12 32 89 86 | careers@4psgroup.com 

Privacy notice 

By submitting my application, I acknowledge that, 4PS Construction Software B.V. (“4PS”), will process all the above provided data and any other relevant information you would provide as part of such process for the following purposes: 1. To conduct, manage and carry out the various steps of our hiring process. 2. To match you with other positions available in the Hilti Group. 3. To ask, where relevant, for the documents required for the establishment of an employment contract.  

Please note that 4PS is part of the Hilti Group and as such the persons involved in this process may be in other countries and belong to different affiliates of Hilti Group. Should you wish to exercise your rights on your data or if you are encountering a problem, you can contact 4PS’ Data Protection Office at 4PS-privacy@4ps.nl. For the full privacy notice, please click here.