Back to jobs
New

Temporary Executive Assistant (Parental Leave Coverage)

New York

Temporary Executive Assistant (Parental Leave Coverage)

  • Location: Midtown Manhattan, NYC (Hybrid – 2 days/week in office)
  • Duration: April 27th, 2026 (ASAP) – August 30, 2026
  • Type: Temporary 
  • In Office: 4 days a week

About the Role:

The Executive Assistant will be responsible for providing comprehensive administrative support to multiple executives at 5WPR. This role requires a highly organized, detail-oriented, and proactive individual who thrives in a fast-paced, dynamic environment and exhibits a high level of accountability and confidentiality. The Executive Assistant will be instrumental in ensuring the seamless operation of daily activities, enabling executives to focus on strategic initiatives and organizational goals, and is responsible for various administrative, managerial, and communication tasks.

The role requires in-office presence 4 days a week to collaborate effectively with executives and the broader team, ensuring seamless communication and support.

Here’s what you’ll be doing:

  • Manage and update daily, weekly, and monthly calendars, including scheduling meetings, appointments, and travel arrangements, to ensure all schedules are accurate and well-organized
  • Coordinate and organize meetings, conferences, and events, ensuring executives are well-prepared (research and prep documents, preparing and displaying presentations, arranging catering, etc.)
  • Manage expense reports and budgets and handle and safeguard confidential corporate, personnel, and financial information with the utmost discretion (experience with Concur)
  • Assist with business development efforts (experience with NetSuite); Provide added support for outbound initiatives as needed, including drafting and sending emails and managing outbound outreach tools and services
  • Build, review, and maintain databases and lists for various projects and initiatives
  • Arrange travel itineraries, accommodations, and transportation, ensuring smooth travel experiences, and manage any unexpected issues
  • Prepare, organize, and maintain important confidential documents, reports, presentations, and information
  • Assist with employee recognition efforts, including keeping executives apprised of employee milestones
  • Research and gather data to assist in decision-making
  • Track and follow up on tasks to ensure deadlines are met
  • Assist with a range of projects, adapting quickly to changing priorities
  • Screen and prioritize incoming calls and messages
  • Run miscellaneous errands in a timely manner
  • Additional professional and personal support and responsibilities as needed 

Here’s what you’ll have:

  • Associate's degree required, Bachelor's degree highly preferred
  • 3+ years of Administrative Assistant/Executive Assistant experience, preferably supporting executives, C-Suite leaders, Presidents, or CEOs
  • A polished and professional demeanor with exceptional verbal and written communication skills
  • Experience with copywriting and copyediting; ability to craft communication to clients and staff
  • Outstanding organizational skills and a meticulous attention to detail
  • Ability to think ahead and problem solve
  • Ability to work independently and adapt to changing priorities, remain composed under pressure in a fast-paced environment
  • Excellent time management skills, ability to multitask
  • Ability to work independently and adapt, perform well under pressure, and stay calm in a fast-paced environment
  • Strong proficiency in Microsoft Office Suite - Outlook, PowerPoint, Excel, Word, with the ability to quickly adapt to new tools or platforms
  • Experience with NetSuite, Concur, ZoomInfo, and Constant Contact preferred
  • A commitment to maintaining strict confidentiality at all times

 

Create a Job Alert

Interested in building your career at 5WPR? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...
Select...

Note: This role is based in our New York, N.Y. office on a hybrid basis.

Select...
Select...

Note: we are located on 35th and 7th Avenue.

Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in 5WPR’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.