US Payroll Specialist I

About Abby Care

At Abby Care, our mission is to redefine care for the most vulnerable populations. We are transforming home health through purpose-built, thoughtful technology and a unique care model.

What makes us the home health provider of the 21st century:

• Digital health integrations - We leverage telehealth to give our clinical teams superpowers. We build technology to decrease clinical burnout and improve the measurement of health outcomes.
• Clinical excellence - We strive to deliver the best-in class care to our families. Our culture encourages clinical growth and emphasizes quality in all our clinical processes.
• Family training and support - We believe that the family key to a patient's wellbeing and health. Our care model incorporates family support into treatment plans.

The Role

We are looking for a highly organized and motivated Payroll Specialist to join our Finance team. This remote position plays a key role in ensuring the accurate and timely processing of US payroll, while maintaining full compliance with all federal, state, and local tax regulations.

The ideal candidate is a collaborative team player with a strong eye for detail, excellent customer service skills, and a genuine interest in growing their career in payroll. They will have extensive experience in payroll administration, a solid understanding of payroll systems, and a strong commitment to delivering timely and accurate compensation in a fast-paced, tech-driven environment.

Key Responsibilities

• Payroll Processing:
• Manage and process bi-weekly or monthly payroll for all employees (salaried, hourly, and contractors) in accordance with company policies and legal requirements.
• Calculate and verify regular wages, bonuses, overtime, and commissions, ensuring accuracy and timeliness of payments.
• Review timecards and approve any discrepancies or adjustments before payroll processing.
• Compliance and Taxation:
• Ensure compliance with federal, state, and local payroll regulations, including tax filings, benefits deductions, garnishments, and withholdings.
• Prepare and file quarterly and annual payroll tax returns (e.g., Form 941, W-2s, and state filings).
• Stay current with changes in tax laws and regulations, and implement any necessary adjustments to payroll systems.
• Payroll Reporting:
• Generate and distribute regular payroll reports to department heads, finance teams, and senior leadership.
• Reconcile payroll-related accounts, including general ledger entries and benefits accruals.
• Assist in the preparation of year-end reports, audits, and any other financial documentation related to payroll.
• Employee Inquiries & Support:
• Serve as the main point of contact for employees regarding payroll-related inquiries, including wage discrepancies, benefits deductions, and tax withholdings.
• Provide guidance on payroll policies, timekeeping procedures, and other related matters to ensure a seamless payroll experience for employees.
• System Administration:
• Maintain and update payroll systems, ensuring accurate employee data and deductions.
• Assist with payroll system upgrades, troubleshooting, and enhancements to improve efficiency and accuracy.
• Special Projects:
• Collaborate with HR, finance, and other departments on special payroll-related projects (e.g., acquisitions, system transitions, or process improvements).
• Assist in the implementation of new payroll technologies or software.

Qualifications

Education & Experience:

•  Associate or Bachelor’s degree in Accounting, Finance, Human Resources, or related field
• Minimum 2 years of experience in payroll processing
• Proficient in payroll software preferably in ADP workforce or Rippling
• Strong understanding of payroll taxes, benefits administration, and employment law.
• High level of attention to detail and accuracy, especially in managing complex payroll data.
• Ability to handle sensitive and confidential information with discretion.
• Excellent organizational, communication, and problem-solving skills.
• Ability to thrive in a fast-paced, high-volume environment.

Certifications:

• CPP (Certified Payroll Professional) certification is a plus but not required.

Our Value Prop to You

Compensation, company equity, and benefits. Our builders are a critical part of our team, and we strive to reflect this through ownership and pay. The base salary range for this role varies based on location: the national range is $50,000 -$65,000

• Create life-changing impact for millions. The work you do will have an immediate and significant impact on millions of lives. Low-income families are often turned away from care and treated with little respect in healthcare. You’re fired up to flip this narrative!
• Environment for growth and learning. You will have the opportunity to build the next category-defining company with a tight-knit team, drive great impact, and gain exposure to all functions of the company. Here, you can flex multiple realms of your skills and creativity.
• An energizing, compassionate team. Our team cares deeply about each other. We strive to elevate and uplift each other in our day-to-day work to do the best for our families. We don't believe in bureaucratic nonsense. We’re serious about our goals and move fast to deliver.
• Supporting your wellbeing. We provide benefits to allow you to do your best work:
  • Competitive medical, vision, dental, 401K, and life insurance plans.
  • Stipend to upgrade your work-from-home setup.
  • 15 paid-time-off (PTO), 10 paid holidays, and paid parental leave. We want you to rest as hard as you work.
  • Paid company off-sites, meetups, and team bonding events. You’ll get to see everyone outside of their Zoom box.