Administrative Assistant

The ACLU of Northern California is an enduring guardian of justice, fairness, equality, and freedom, working to protect and advance civil rights and civil liberties for all Californians.

The ACLU of Northern California (ACLU NorCal) seeks an Administrative Assistant to join our San Francisco office. The Assistant performs a variety of administrative and support functions, primarily for the operations, facilities, and IT (information technology) teams, to ensure smooth office operations.

This position is fully on-site and represented by IFPTE Local 20.

What You Will Do

This position is expected to work in person in the San Francisco office five days per week, except for occasional offsite meetings as assigned. The Administrative Assistant should be a collaborative member of the administrative team, working closely with colleagues across the organization and especially in finance, operations, and information technology (IT).

General Office Administrative Support

• Serve as the receptionist, answering phones, greeting visitors and staff, and overseeing the lobby and front entry area for safety concerns or cleanliness issues.
• Provide support and set-up/clean-up for onsite and offsite meetings, including technology and audio/visual, preparing printed materials and other supplies, and taking notes.

IT Support

• Set up standard desktop workstations, including but not limited to monitors, docking stations, and standard peripherals.
• Assist staff with troubleshooting computers/individual workstations and conference room AV equipment with guidance from other members of the team and the organization’s IT managed services provider.
• Track IT equipment and, under direction from colleagues, prepare laptops for new users.

Operations and Facilities Support

• Process new and updated vendor contracts.
• Track and process payments to vendors.
• Help keep office supplies and shared spaces clean and tidy.
• Serve as a back-up for certain basic janitorial tasks, such as taking out common area garbage, bringing bins to and from the curb for pickup, wiping down surfaces in common areas such as conference rooms, and making coffee.

The job duties listed are typical examples of work performed by the role and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

What You Will Bring

• A minimum of 1-year experience in an administrative support role. Experience coordinating meetings, answering phones, and engaging with customers or vendors is desirable.
• Ability to multi-task, prioritize, stay organized, and complete work under deadlines, even when there are distractions.
• Proficiency Microsoft Office, including Word, Excel, and Outlook.
• Basic knowledge of computer hardware, accessories (like cables), and peripherals.
• Spanish fluency preferred.

What We Will Offer You

• The base salary for this position is $34.14 - $40.78 per hour with the final amount depending on experience, skills, and qualifications.
• Time away to focus on the things that matter with generous paid time-off policies, including 21 vacation days, 11 sick days, 15 holidays, and 5 personal use days.
• Focus on your well-being with comprehensive healthcare benefits (Including fully paid medical, dental and vision coverage as well as parental leave and a fertility benefit).
• Plan for your retirement with a 401k plan and an employer match.
• We support employee growth and development through annual professional development funds.
• A mission-driven team that values equity, belonging, inclusion, collaboration, and growth.

How to Apply

• Applications must include (1) a resume, (2) a cover letter
• Applications will be accepted until the position has been filled and evaluated on a rolling basis.
• The ACLU NorCal is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail hr@aclunc.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.
• If your application is a good match, our team will reach out to schedule an interview. If you're no longer under consideration, you'll receive an email update. We truly appreciate your interest, and due to the high application volume, we may not be able to personally communicate with everyone who applies.

The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU NorCal strives to establish and maintain an equitable and accessible work environment that is free from discrimination and supportive of a workforce that reflects the rich diversity of our communities and the people we serve.

ACLU NorCal will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).