Program Specialist, Obstetrics
The Program Specialist will support the program's daily operations, programmatic initiatives, administrative logistics, and events and activities. Responsible for networking and collaborating with leadership and stakeholders to ensure alignment with the program's mission, goals, and objectives. Oversee document and resource review and development including but not limited to reporting and deliverables.
Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.
Duties/Responsibilities:
• Coordinate logistics and planning for work group, committees, and other meetings and events. Provide all required documents and information to ACOG Meetings Manager. Oversee hotel contract acquisition, meeting notices, and roster development, and create and distribute electronic agenda materials.
• Assist with coordinating document development, including tracking manuscript development, notifying authors of upcoming deadlines, and working with other staff/departments to fulfill document requirements. Update the document database; coordinate reference citation verification for documents; maintain document files; obtain permissions for document elements; maintain document files.
• Coordinate with outside organizations to facilitate document reviews for endorsement or support and improve partnerships.
• Provide administrative support including but not limited to transcribing, proofreading, finalizing, and distributing correspondence and meeting minutes; maintaining files for multiple projects; maintaining a record of program budget expenditures and processing bills, invoices, and travel requests; copying correspondence and documents; coordinating mailings; ordering supplies.
• Maintain working knowledge of program resources, guidelines, and training materials and update with new resources as needed with input from leadership.
• Evaluate current standard operating procedures (SOP); research program issues, concerns, and complaints; and recommend administrative strategies or changes.
• Participate in the development and execution of program activities and reports.
• Track progress and status of project deliverables to ensure successful outcomes of related goals and objectives.
• Triage and coordinate responses to email and phone inquiries regarding program(s) activities.
• Schedule meetings and conference calls as necessary and develop agendas for calls and meetings.
• Perform other duties as assigned.
Required Skills/Abilities:
• Strong written and oral communication skills.
• Knowledge of computers, including Windows, MS Office applications, and Adobe Acrobat
• Experience with website maintenance preferred.
• Excellent spelling and proofreading skills.
• Ability to work with others, to meet deadlines and to handle a diverse workload.
• Demonstrated ability to set own priorities and follow through on assignments.
• Demonstrate good judgment and attention to detail.
• Flexibility to work on several projects at once.
• Ability to relate well to a variety of people.
• Ability to travel.
Education and Experience:
• High School diploma required.
• 2 years of experience in office setting.
• Experience with project management, healthcare and medical terminology preferred.
Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Walking/Standing/Stooping/Bending
• Carrying/Lifting 10 lbs.
Salary Range
$52,000 - $62,000 USD
Our Perks
Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!
ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.
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