Executive Assistant

The Executive Assistant to the COO plays a critical role in ensuring the smooth operation of executive-level functions. This position is primarily responsible for providing high-level administrative support to the Chief Operating Officer and, as needed, to other senior leaders. The Executive Assistant manages complex calendars, coordinates meetings and travel, prepares communications and reports, and handles confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Duties/Responsibilities:
• Manage the COO’s schedule including coordinating appointments meetings, and travel arrangements to ensure efficient time management.
• Handle communications, acting as a gatekeeper screening emails, calls, and meeting requests.
• Organize and maintain administrative operations, manage multiple tasks and projects with competing priorities.
• Assists with presentations and document preparation.
• Provides administrative support to the COO and other senior leadership roles as needed.
• Maintains effective and professional verbal and written interactions with peers, stakeholders, supervisors, and other staff.
• Demonstrates the ability and willingness to manage new assignments, changes in procedures and business requirements.
• Performs work conscientiously with a high degree of accuracy, meets deadlines, and completes assigned work in a timely manner.
• Works independently and/or within a team on special projects at the request of the COO.
• Collects weekly status reports from managers and distributes copies to Senior Management Team members.
• Prepares agendas for meetings as needed. Takes and transcribes meeting minutes as needed.
• Schedules and assists in the planning and preparation of organizational activities and meetings throughout the year.
• Performs all other duties as assigned.

Required Skills/Abilities:
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• High level of capability with use of Microsoft Office products (Word, Excel and PowerPoint, one note Outlook). Experience with audio visual equipment and teleconferencing.
• Must have excellent communication, analytical and organizational skills with strong attention to detail.
• Excellent written and verbal skills.
• Exemplary customer service skills and professional demeanor.
• Works collaboratively with staff to build and maintain a strong team environment to accomplish the tasks necessary to serve and support the goals of ACOG.
• Ability to effectively work in a high pressure, fast-paced environment and be held accountable for results.
• Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Ability to be flexible with work hours and be physically in the office a minimum of 3 days per week (more on-site presence may be required depending on the schedule). Work hours 8:30-4:30, some afterhours work and communication required.
• Comfort working in a diverse and inclusive environment.
• Ability to travel up to 20%.

Education and Experience:
• Associate degree in business administration, or a related field, bachelor’s degree preferred.
• 10 or more years of experience preferred in working in an executive assistant role supporting C-Level executives. Prior work with a healthcare nonprofit Executives preferred.
• Ability to sit for extended periods of time.
• Ability to read computer screens, email, mail, and talk on the phone for an extended period of time.
• Ability to move up to thirty (30) pounds.

Our Perks

Paid Parental Leave – Breastfeeding Friendly Workplace –  Flexible work schedule –  Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.