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Accounts Payable Associate

Barcelona, Spain

WELCOME to Aetion! We are a global leader in science-driven technology using real-world evidence to provide innovative healthcare solutions. Our Generate, Discover, and Substantiate applications, powered by the Aetion Evidence Platform, are used to evaluate the safety, effectiveness and value of medications, delivering better outcomes to patients, medical professionals, and clients. We’ve partnered with top biopharma companies and are backed by leading venture capital firms to help increase our medical research and expand our product line. Aetion is headquartered in the US and has expanded throughout Europe with a Technology Hub in Barcelona. 

Aetion and Aetion’s leadership are recipients of several prestigious awards: 

Come join us! 

Perks of joining our team: 

Work-life Balance 

  • 25 vacation days
  • Flexible start and end of working day 
  • Flexible in-office work commitment
  • Sabbatical opportunity after five years of employment 

Benefits

  • Daily in-office lunch stipend and a fully stocked kitchen
  • Comprehensive private health coverage w/ out-of-network reimbursement options 
  • Relocation to Barcelona supported with external provider services

Learning & Development

  • Commitment to professional development opportunities 
  • Employee-led initiatives including annual company-wide innovation day & DEI resource groups 
  • Peer & company recognition programs
  • Monthly educational lunch & learns

DESCRIPTION

Aetion’s Accounts Payable Associate is a proactive and action-oriented individual who supports a high performing finance team across a variety of functions, primarily accounts payable, receivable, and payroll processing. This position involves a keen understanding of Aetion’s business and will be involved in various accounting and financial activities while working as part of the Accounting team. This position will be at the forefront of contributing to the financial strength of our fast paced and growing organization. 

RESPONSIBILITIES

The following duties include, but are not limited to:

  • Manage and all vendor bills and invoices to ensure proper General Ledger and department coding in NetSuite
  • Maintain company credit card program to ensure compliance with company policy and timely reporting
  • Process vendor invoices to ensure accuracy and compliance with agreements and policies
  • Review and verify payment requests to ensure that proper documentation is in place and that approval processes are followed
  • Communicate effectively with vendors and internal stakeholders regarding payment status and discrepancies
  • Prepare and process payments owed through appropriate payment methods
  • Manage T&E process including report submission, review and policy compliance
  • Month-end close responsibilities include recording journal entries, reconciling accounts and analytical review in compliance with US GAAP on a timely basis
  • Participation in year-end audit process, including workpaper creation, review and interaction with auditing firm
  • Participation in tax return, tax provision and tax audit processes at federal, state and local levels, including sales tax
  • Identify and implement process improvements to enhance efficiency and accuracy within the accounts payable function. Take part in creating, enforcing company policies and procedures.
  • Assist in preparing reports and analyses related to accounts payable metrics
  • Support international accounting processes and personnel
  • Treasury support – initiating wires, ACH payments; recording payments and cash receipts in ledger system accurately and timely

QUALIFICATIONS

Required

  • B.S./B.A. degree in Accounting, Business or Finance
  • 1+ year of experience in an accounting environment 
  • 1+ year working with Excel including advanced features (Pivot Tables, V-Look ups, SumIfs etc.)

Preferred

  • Strong ability to self-motivate and manage conflicting priorities in a fast-paced environment.
  • Highly detail oriented, and strong organizational skills
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and external customers to maximize performance, creativity, and problem solving
  • Excellent written and verbal communication; strong business writing and communication abilities, including the ability to effectively document the procedures performed to complete an assignment, the results found, and conclusion reached
  • Experience with NetSuite, Intact, SAP One or any other cloud based ERP
  • Experience with ADP, Paychex, Sequoia or any other payroll software 
  • Experience with Expensify, Bill.com or similar products 
  • Industry experience in SaaS environment 

Aetion is an Equal Opportunity Employer. Aetion is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.

 

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When you apply to a job on this site, the personal data contained in your application will be collected by Aetion (“Controller”), which is located at 5 Penn Plaza, 7th Floor, New York, NY 10001 and can be contacted by emailing careers@aetion.com. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

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Hybrid schedule = coming into the office 2-3 days/week

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