Job Application for Records Clerk at AEVEX Aerospace

New

Work Arrangement

Onsite at Duke Field with occasional OCONUS travel.

Job Overview

A Records Clerk is responsible for organizing, maintaining, and retrieving records and documents for an organization. They may also assist with data entry, document scanning, and record retention processes.

Essential Functions

Keeps records of usage and time intervals between inspection, inspection projections, and maintenance of designated airplane parts
Compiles data from flight schedules, aircraft records, including historical records, and computes and posts amount of time airplanes and individual parts are in use daily; includes the tracking of TBO and inspection intervals of aircraft components as well as posting in historical/status records, as appropriate, of completed component inspection/repair/replacement
Maintains electronic database or card file for individual parts with notations of time used and facts taken from inspection records
Notifies Director of Maintenance (DoM), IA, and A&P mechanics when components, system, and aircraft approach date/time for inspection/TBO, including accumulated time
Coordinates with logistics organization to ensure replacement parts, kits, and other material are on hand when TBO/inspection interval arrives in order to minimize aircraft downtime
Records work notations onto inspection report and discrepancy reports forms as applicable
Prepares reports on schedule delays caused by mechanical difficulties to be filed with appropriate organization(s)
Maintains/reports contract related metrics and other metrics used for managing the program/project
Reports on amounts of consumables (POL) used daily
Ensures historical data is accurate and in accordance with prescribed guidelines and verifies that all data for the final analytical investigation report is in the completed work package
Answers inquiries from available historical and/or statistical files relating to aircraft and/or component failures
Sets up and maintains a variety of analytical investigations statistical and historical files as outlined by office procedures
Assists in answering telephone, takes messages, gives general information to customers, as required
Operates a personal computer terminal with a visual display unit and printer. Works with the M3 system - coordinates maintenance actions with the Logistical organization and BSI system
Performs routine data entry and query functions to call up coded information/data from the assigned database(s)
Queries the automated systems, enters standard codes, dates, commands, and makes adjustments/corrections, and inputs similar information to respond to computer generated prompts
Uses functional workstation instruction manual for such functions as sign-on and sign-off the system, correct error conditions, locate appropriate files, and similar tasks
Prepares standard and recurring reports and obtains data from files or data bases as requested
Makes distribution of reports, historical and/or statistical packages to requesting activities, attaching backup material, and assuring all procedures are met
Update and edit spreadsheet to provide statistics
Train other persons in records keeping processes and procedures

Standard Essential Functions

Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

Experience with the M3 system & BSI systems a plus.
Experience working with MS Word, Excel, PowerPoint.
Experience maintaining database systems including both electronic and hardcopy filing systems.
Knowledge of standard office policies & procedures.
Knowledge & ability to operate office equipment including e-mail, fax, copy machines.
Ability to operate a personal computer terminal with a visual display unit and printer.
Teamwork and communication skills to ensure coordination of maintenance actions within organization.
Experience creating, working, and manipulating various spreadsheets including MS Excel.
Excellent computer skills including skills in database management & record keeping.
Skilled in word processing/typing.
Minimum physical requirements to perform all duties and responsibilities, as defined by management
Preferred experience: Military aircraft records keeping background

Education / Certifications

High School Diploma. Relevant work experience may substitute for required education

Experience

No experience required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

Frequently required to sit, and to reach to use computers and other office equipment
For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work
day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Security Clearance

Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.

About AEVEX Aerospace

AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

Equal Employment Opportunity:

AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.

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Records Clerk

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