Procurement Specialist

Work Arrangement

Onsite with occasional travel. Potential flexibility to accommodate a hybrid arrangement.

This position performs functions or is immediately available to perform functions that are considered safety sensitive for the purpose of maintenance or preventive maintenance as defined by 14 CFR 121. Therefore, employment and continued employment with the company is conditioned upon full compliance with the company's Antidrug and Alcohol Misuse Prevention Program as required by 14 CFR Part 120, 135, 145 and 49 CFR Part 40.

Job Overview

The Procurement Specialist is responsible for supporting the day-to-day operations of the Procurement organization through the administration of procurement systems, processes, reporting, and transactional activities. This role serves as a central point of coordination for procurement-related issue resolution, data integrity, compliance documentation, and cross-functional support, ensuring the efficient flow of information, materials, and purchasing activities across the organization.

The Procurement Specialist works closely with Buyers, Planning, Production, Engineering, Quality, Contracts, Receiving, and Finance to prepare procurement actions, maintain purchasing data and metrics, resolve process discrepancies, support audit readiness, and drive continuous improvement initiatives. This position plays a critical role in maintaining procurement operational effectiveness and ensuring compliance with company policies, customer requirements, and Government contracting regulations.

Essential Functions

• Coordinate with Receiving, Accounts Payable, Planning, Production, Engineering, Quality, Contracts, and Program Management to investigate and resolve procurement-related issues impacting material availability, production schedules, and program execution.
• Serve as the primary point of contact for resolving purchasing process discrepancies, including receiving issues, invoice and Accounts Payable exceptions, pricing discrepancies, purchase order mismatches, supplier account administration, and other procurement-related system or process failures.
• Support supplier onboarding and administration activities, including supplier account setup and maintenance, online distributor account management, documentation collection, and supplier information updates.
• Maintain and administer procurement data within ERP/MRP systems, including supplier records, lead times, open purchase orders, commitments, shortages, and other purchasing-related system data to ensure accuracy and reporting integrity.
• Develop, maintain, analyze, and report procurement metrics and key performance indicators (KPIs) related to supplier performance, open commitments, cycle times, shortages, backlog, and purchasing effectiveness.
• Support the procurement organization by managing day-to-day purchasing operations, ensuring requisitions, procurement records, and supporting documentation are complete, accurate, and compliant with company policies, procedures, and Government contracting requirements.
• Review purchase requisitions for completeness, accuracy, proper approvals, funding, and required supporting documentation; coordinate with internal stakeholders to resolve deficiencies and prepare procurement packages for Buyer execution.
• Monitor open procurement actions and assist in identifying and mitigating risks related to material shortages, late deliveries, supplier performance, and inventory concerns.
• Assist Buyers with sourcing and procurement activities by preparing request-for-quote (RFQ) packages, gathering supplier information, compiling proposal data, conducting preliminary analyses, and supporting procurement decision-making.
• Maintain procurement files, records, and documentation in accordance with established policies, procedures, customer requirements, and audit readiness standards.
• Support internal audits, customer reviews, compliance assessments, and corrective action activities by providing procurement documentation, reports, and analysis as required.
• Assist in the development, implementation, and continuous improvement of procurement procedures, work instructions, training materials, system controls, and business processes to improve efficiency, compliance, and data quality.
• Support inventory management initiatives by assisting with the resolution of excess, obsolete, discrepant, and at-risk material conditions.
• Perform other duties as assigned.

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies              

• Strong organizational skills with the ability to manage multiple priorities, maintain attention to detail, and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills with the ability to effectively interact with suppliers, internal stakeholders, and all levels of management.
• Ability to work independently, exercise sound judgment, and take ownership of issue resolution through completion.
• Working knowledge of procurement processes, purchase order administration, supplier management, inventory control principles, and procure-to-pay workflows.
• Strong understanding of ERP/MRP systems and procurement software, including maintenance of supplier records, purchasing data, and transaction accuracy.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, including data analysis, reporting, and metrics development.
• Demonstrated ability to collect, analyze, and interpret procurement data to identify trends, risks, process gaps, and improvement opportunities.
• Strong problem-solving and root cause analysis skills with the ability to investigate and resolve purchasing process failures, system discrepancies, and cross-functional issues.
• Familiarity with Government contracting requirements, including FAR, DFARS, audit readiness, and procurement documentation requirements
• Ability to coordinate effectively across multiple departments, including Planning, Production, Engineering, Quality, Contracts, Receiving, Finance, and Program Management.
• Knowledge of procurement metrics, key performance indicators (KPIs), and continuous improvement methodologies is highly desirable. • Demonstrated customer-service mindset with a proactive approach to supporting internal stakeholders and resolving operational challenges.

Education / Certifications

• Associate's or Bachelor's degree in Supply Chain Management, Business Administration, Procurement, Operations Management, Finance, or a related field; equivalent experience may be considered.

Experience

• 3+ years of experience in procurement, purchasing, supply chain operations, materials management, or a related business function.
• Experience supporting manufacturing, aerospace, defense, or other regulated industries preferred.
• Experience maintaining procurement records, supporting audits, and ensuring compliance with established policies, procedures, and documentation standards.
• Experience resolving procurement-related discrepancies involving receiving, Accounts Payable, supplier invoicing, purchase orders, pricing, and material transactions.
• Experience developing, documenting, or improving business processes, work instructions, reports, and standard operating procedures is preferred.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

• Occasionally required repetitive movements of wrists, hands, and/or fingers
• Occasionally required to lift up to 25 pounds
• Occasionally experience a high level of noise, adverse weather or temperature conditions
• Frequently required to sit, and to reach to use computers and other office equipment

For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Security Clearance

• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.

About AEVEX 

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Equal Employment Opportunity:

AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.