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Office Coordinator (Part Time)

Waukesha, WI

Office Coordinator (Part Time)

Automatic Entrances of Wisconsin

Seasonal/Temporary Position — October through February

Automatic Entrances of Wisconsin is seeking an organized and dependable Part Time Office Coordinator to own payroll and office administration — all while keeping AEW running smoothly.

This will be a part-time, 20/30 hour per week position onsite on Mondays and flexible the rest of the work week.

Key Responsibilities:

Payroll & Compensation:

  • Process, audit, and post weekly payroll (hourly, salaried, prevailing-wage, and commissions), including calculating technician hours.
  • Calculate, pay, and reconcile quarterly sales commissions.
  • Administer the company's Ramp expense management platform.

Employee Engagement and Compliance:

  • Own onboarding and off-boarding for new and departing employees, including first-day preparation and orientation.
  • Administer fleet cards, cell phones/tablets, building security, keys/IDs, and employee clothing vouchers.
  • Maintain personnel files, I-9s, OSHA logs, and EEO data; complete required federal and state filings.
  • Oversee workplace safety recordkeeping and compliance documentation.

Office & Vendor Administration

  • Oversee office supplies, kitchen stock, and general office/kitchen inventory and restocking.
  • Manage the company vehicle fleet (schedule maintenance, repairs).
  • Manage MSP/IT, cleaning, landscaping, snow removal, and other outside vendors.

You’ve got what it takes if you have…

  • Exceptional organizational skills, are highly detail oriented and dependable
  • Prior experience with payroll processing and general office operations.
  • Experience working with financial reconciliations, vendor management, and compliance documentation
  • Professional communication skills and proven administrative proficiency
  • Previous experience with common payroll and other office productivity tools

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