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Office Manager

Los Angeles, California, United States

Bold is the leading healthy aging platform, offering personalized, evidence-based exercise programs for Medicare members that help prevent falls, reduce musculoskeletal pain, and increase physical activity levels. Innovative Medicare plans rely on Bold to deliver engaging, clinically sound exercise programs that members love to use and that achieve significant health outcomes. Bold is backed by leading investors, including Rethink Impact, Andreessen Horowitz, and Khosla Ventures.

Role Overview

We’re looking for a dynamic and proactive Executive Assistant and Office Manager, who thrives on ownership, problem-solving, and making things run better without being asked. This in-person role will include assisting our CEO and leadership team as an executive assistant, as well as managing key office operations. To effectively manage office operations and support the team, this role requires an in-office presence M-Th (9:00 am – 5:00 pm).

We are looking for someone detail-oriented, proactive, and comfortable wearing multiple hats. You should thrive in a fast-paced startup environment where priorities can shift quickly. 

The Ideal Candidate

You are someone who:

  • Anticipates needs before they arise
  • Notices when something is broken (or inefficient) and fixes it
  • Is comfortable making judgment calls and proposing solutions
  • Communicates clearly, concisely, and professionally

You will be expected to self-direct, prioritize competing needs, and continuously improve how the office and executive workflows operate.

Key Responsibilities

Executive Assistant

  • Proactively manage scheduling for executive leadership, anticipating conflicts and proposing solutions
  • Coordinate complex calendars across internal and external stakeholders
  • Handle travel planning end-to-end (flights, hotels)
  • Conduct research and synthesize information into clear recommendations
  • Serve as a trusted point of contact for sensitive or time-critical matters
  • Maintain high discretion when handling sensitive scheduling, people topics, vendor issues, and internal information

Office Manager

  • Own day-to-day operations of the Los Angeles office, ensuring it runs smoothly without oversight
  • Manage office food, supplies, and services; proactively restock and resolve issues
  • Plan and execute office events (weekly lunches, happy hours, onsite meetings)
  • Coordinate gifts and recognition (birthdays, anniversaries, holidays) with attention to detail and timing
  • Manage incoming mail and deliveries, including weekly mail pickup in Beverly Hills
  • Support office expansions, moves, or build-outs as needed
  • Maintain basic office SOPs
  • Communicate decisions, status updates, and tradeoffs clearly

What We’re Looking For

  • 2+ years experience as an Executive Assistant, Office Manager, or similar operations role
  • Exceptionally strong attention to detail
  • Proven ability to work independently and problem-solve without step-by-step instructions
  • Excellent written and verbal communication
  • Comfortable tracking and reporting monthly office spend, managing invoices/receipts, and keeping things organized for finance
  • Strong judgment and comfort making decisions
  • Ability to manage multiple priorities simultaneously
  • Los Angeles-based and available for regular in-office work

Nice to Have

  • 1+ years experience in hospitality or event coordination/planning
  • Computer troubleshooting skills (Wi-Fi resets, AV systems, basic tech support)
  • Familiarity with AI applications (ChatGPT, Gemini, Claude)

Compensation

We’re committed to an inclusive, consistent, and equitable approach to compensation and anticipate that this position will earn between $62,500 to $65,000 annually. The exact salary will depend on the amount of relevant and transferable experience you bring to the role.

Benefits

  • Comprehensive health, dental, and vision insurance
  • 12 weeks of paid parental leave after 1 year of employment (6 weeks of paid parental
  • leave otherwise)
  • Company-sponsored life insurance
  • Unlimited PTO
  • 401(K) after 6 months of employment
  • Monthly fitness stipend
  • One-time stipend for home office setup

 

Age Bold, Inc. is an equal opportunity employer. We are committed to a safe and supportive work environment in which all employees have the opportunity to participate and contribute to the success of the business. We do not discriminate on the basis of age, race, religion, sex, gender identity, sexual orientation, pregnancy status, national origin, disability, veteran status, or any other factor prohibited by law.

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