Job Application for Project Coordinator at Agilysys

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Agilysys exclusively delivers state-of-the-art hospitality technology software solutions and services that help organizations go beyond what they can accomplish with traditional property management systems (PMS), point-of-sale (POS) solutions and food and beverage I & P systems. Our modern, state-of-the-art solutions work standalone to provide best-in-class capabilities or together in a coordinated ecosystem that unifies data and workflows across a property, equipping staff members to delight guests, improve efficiency, and grow margins. Our 100% hospitality customer base includes branded and independent hotels; multi-amenity resorts; casinos; property, hotel and resort management companies; cruise lines; corporate dining providers; higher education campus dining providers; food service management companies; hospitals; lifestyle communities; senior living facilities; stadiums; and theme parks. You can learn more about us by visiting Leading Hospitality Management Software | Agilysys.

***Agilysys is hiring for multiple openings within this role, supporting different teams and areas of focus. This single posting reflects all current opportunities, and candidates will be evaluated for the best fit across openings.***

Position Summary

The Project Coordinator provides operational and administrative support to the Project Management function, ensuring projects are executed efficiently and remain on schedule. This role supports planning, coordination, documentation, and communication across project teams while assisting in tracking progress, identifying risks, and maintaining alignment with project objectives.

Why This Role Matters

This role is essential to the successful delivery of client projects by ensuring strong coordination, organization, and communication across teams. The Project Coordinator helps maintain project momentum, supports decision-making with accurate reporting, and contributes to overall project efficiency and customer satisfaction. This position also serves as a foundational role for building future project management capabilities within the organization.

Key Responsibilities

Provide day-to-day support to Project Managers, assisting with project planning, coordination, and execution.
Monitor project timelines, activities, and deliverables using project management tools, and report progress to stakeholders.
Communicate project updates, issues, and risks to project managers and stakeholders, offering recommendations where appropriate.
Participate in project meetings, document key outcomes, and support follow-up actions.
Coordinate project activities and ensure alignment across team members to keep workflows on track.
Maintain and organize project documentation, ensuring accuracy and accessibility of materials.
Prepare and manage project communications, including proposals, reports, meeting minutes, and correspondence.
Collaborate with clients to gather and clarify project requirements, scope, and objectives.
Support budget tracking by monitoring expenses and identifying cost-saving opportunities.
Identify potential project issues and assist in developing solutions to maintain project continuity.

Qualifications

Bachelor’s degree in a related field or equivalent work experience.
0–3 years of experience in a Project Coordinator or similar role.
Basic understanding of project management principles and methodologies.
Familiarity with project management tools such as Smartsheet, JIRA, ADO, or Confluence preferred.
Strong proficiency in Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint.

Required Skills & Competencies

Strong organizational and time management skills, with the ability to manage multiple priorities
Excellent written and verbal communication skills
Attention to detail and accuracy in documentation and reporting
Analytical and problem-solving abilities
Ability to work collaboratively across teams and stakeholders
Customer service orientation with a focus on delivering quality outcomes
Ability to maintain focus and productivity in a fast-paced environment
Basic proficiency in project management tools and processes

Personal Attributes

Proactive and takes initiative with a strong work ethic
Positive, team-oriented mindset
Detail-oriented and highly organized
Adaptable and able to handle changing priorities
Strong interpersonal skills with the ability to build relationships
Reliable and accountable for meeting deadlines
Eager to learn and grow within a project management career path

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Must be willing to complete all license applications, background checks, security checks and/or any other documentation and provide copies of any identification documents required by any State, Federal or Tribal governmental agency in order to maintain compliance with their laws and to successfully perform in the role.

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The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Conditions may require the Company to modify this job description and the Company reserves the right to exercise its discretion to make such changes.

Agilysys is an equal opportunity employer. In compliance with Federal and State EEO laws, qualified applicants are considered for all positions without regards to race, color, gender, religion, national origin, ancestry, place of birth, age, marital status, sexual orientation, disability, or veteran status.

EEO/AAP Employer

M/F/V/D

Project Coordinator

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