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Office Manager

Seattle, WA

Compensation: $100K - $135K

Travel Requirement: International travel required to India 8+ times per year

 

AI Foundry is an AI building and consulting business working with some of the largest companies in the world. AI Foundry is partnered with a major global company operating across finance, consumer, and retail verticals, leading their AI efforts from the ground up.

The team is seeking builders who want to be part of something massive: designing and building multi-agent AI systems that will reshape how hundreds of millions of people interact with financial services, retail, insurance, and consumer products.

AI Foundry is looking for an Office Manager to create a reliable, polished, and well-run office environment for a growing team. This person will own the daily operating details that make the workplace feel organized, welcoming, and easy to use, while also helping build the kind of in-person community that makes people want to gather, collaborate, and bring their best work into the room.

If you like making a workplace run beautifully, creating thoughtful moments for a team, and representing an organization with warmth and polish, we want to hear from you.

What You'll Do

  • Own day-to-day office operations, including front desk coverage, supplies, vendors, facilities coordination, visitor experience, and team support.
  • Create a polished, welcoming front-of-house environment for employees, candidates, clients, guests, and community members.
  • Coordinate office logistics for meetings, interviews, events, onboarding, executive visits, and community gatherings.
  • Help plan and host thoughtful office moments, team gatherings, candidate experiences, and community-facing events that feel intentional and well-run.
  • Manage vendor relationships for office services, maintenance, catering, equipment, event support, and building needs.
  • Track office expenses, invoices, purchasing, and operational details with accuracy.
  • Support travel, scheduling, and administrative workflows when needed.
  • Use AI and modern tools to improve documentation, checklists, office processes, and recurring workflows.
  • Identify small operational issues early and resolve them before they slow the team down.
  • Partner with leadership and administration to keep the office running with minimal friction and help create a strong, connected in-office culture.

Who You Are

  • You have experience in office management, operations, administration, hospitality, events, community, or a similar high-ownership role.
  • You are organized, responsive, and attentive to details.
  • You care deeply about the quality of the workplace experience and notice when something feels off, unfinished, or unwelcoming.
  • You are comfortable working independently and making practical decisions.
  • You communicate clearly and professionally with vendors, teammates, visitors, community members, and leadership.
  • You have strong taste and situational judgment; you know how to make a space, event, or interaction feel considered without overcomplicating it.
  • You are dependable and follow through without needing constant reminders.
  • You are comfortable with tools, spreadsheets, documents, and AI-assisted workflows.
  • You can handle competing priorities without getting flustered.
  • You bring warmth, polish, professionalism, and good judgment to the office every day, including when you are the first person someone meets at the front desk.
  • You are energized by making systems, spaces, and team rituals work better.

How We Work

We are looking for people who use AI to raise the speed, quality, and ambition of the work while staying grounded in customers, teammates, and measurable outcomes.

  • We are hands-on with AI and technical tools, and we make ideas tangible through prototypes, clear artifacts, and working systems.
  • We move quickly, share work early, and keep refining until the product experience feels useful, polished, and memorable.
  • We focus on the hardest problems and the outcomes that matter, with the judgment to change course when the evidence points somewhere better.
  • We communicate clearly enough that teammates, leaders, and AI-assisted workflows can act on our thinking across time zones.
  • We collaborate with openness and respect, build on other people's ideas, and treat shared ownership as part of doing excellent work.
  • We speak up directly and constructively when something looks wrong, then commit fully once a decision is made.

Benefits & More

  • Medical and Dental benefits
  • 401K
  • Opportunity to shape AI strategy for 500M+ users

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