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Editor, Conference Proceedings

Remote - NY, NJ, CT, MD, VA, PA, MA, RI or Washington, DC

AIP Publishing is a leading publisher of the physical sciences. Working with us means being part of a mission: to accelerate scientific discovery while reimagining the future of scholarly publishing. 

AIP Publishing helps brilliant work make a global impact. We’re building a living network of knowledge to spark thinking, connect people, and drive new ways forward — empowering a vibrant global community using science for good. We foster a collaborative, creative atmosphere and encourage an inclusive workplace culture that maximizes individual contributions. 

We’re always looking to evolve the ways we think and operate, and we actively encourage an environment where everybody feels comfortable, seen, and able to do their best work. We’re looking to hire and develop colleagues who are astute, flexible, and always striving to “solve better problems” through thoughtful consideration of individual, team, organizational, and customer impact.

 

The Editor, Conference Proceedings reporting to the Director, Publishing Development is a customer-centric professional directly responsible for overseeing the editorial development, quality control, and editorial workflow of conference proceedings.

If you have experience in scholarly publishing, strong editorial skills, and enjoy managing multiple projects while collaborating with key stakeholders, we’d love to hear from you!

How you’ll make an impact:

  • Oversee the intake of proposals for publication, ensuring alignment with scope, peer review validation, and compliance with AIPP editorial guidelines.
  • Collaborate with conference organizers and authors to maintain high-quality published content.
  • Ensure conference proceedings are indexed correctly and meet scholarly communication standards.
  • Identify opportunities to improve editorial workflows and enhance the visibility of conference content.
  • Work with production teams to ensure timely publication and effective dissemination of proceedings.
  • Establish and manage an editorial board by recruiting subject-matter experts to guide content development, review submissions, and ensure alignment with publication goals and standards.
  • Conduct ethical checks for issues such as plagiarism, data manipulation, and conflicts of interest.
  • Ensure submissions comply with ethical publishing standards and industry regulations.
  • Develop and enforce ethical guidelines, including clear policies, reporting mechanisms, and investigation processes.
  • Oversee case intake, investigations, and resolutions while ensuring confidentiality and continuous improvement of ethical practices.

What you're great at:

  • Exceptional communication and interpersonal skills.
  • Ability to manage multiple projects and deadlines in a fast-paced environment.
  • Excellent attention to detail and analytical skills.

What we’re looking for:

  • Bachelor’s degree in a relevant field (i.e. Science, Publishing, Communications), with a strong preference for a degree or background in the physical sciences required.
  • 1 – 3 years of experience in acquisitions or editorial roles, preferably in academic or STM.
  • Strong understanding of research integrity and publication ethics (e.g., COPE guidelines) required.
  • Proficiency with editorial management systems and online publishing platforms.
  • Knowledge of copyright, licensing agreements, and publishing contracts.
  • Familiarity with scholarly indexing services and metadata standards (e.g., DOIs, CrossRef).
  • Trained in tools for plagiarism detection and data integrity analysis.

Our excellent total rewards package includes:

  • A remote workforce with staff based in NY, NJ, CT, MD, VA, PA, MA, RI, or Washington, DC, who meet in person for collaboration, training, strategic planning — and fun!
  • Generous paid time off and paid sick and safe leave
  • Flexible Work Schedule
  • Competitive medical, dental and vision benefits
  • Exceptional retirement benefits
  • Monthly remote stipend
  • Training and Tuition assistance
  • Employee Assistance Program

Salary Range:

$65,000 - $85,000

At AIPP, we offer competitive compensation based on the role, experience, and other relevant factors. Under the New York Convenience Rule, all employees, regardless of their residence in other states, will be taxed at the New York State tax rate. Employees may also have additional state-specific tax obligations depending on where they live.

A wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP), AIP Publishing’s mission is to advance, promote, and serve the physical sciences for the benefit of humanity by breaking barriers to open, equitable research communication and empowering researchers to accelerate global progress. AIP Publishing supports the charitable, scientific, and educational purposes of AIP through scholarly publishing activities on its behalf and on behalf of our publishing partners. Our publishing portfolio includes digital books, AIP Conference Proceedings, and peer-reviewed journals across a spectrum of research areas, including our flagship titles Applied Physics Reviews, Applied Physics Letters, Journal of Applied Physics, and The Journal of Chemical Physics. 

AIP Publishing is proud to be an Equal Opportunity Employer 

https://publishing.aip.org/privacy/ 

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