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Editorial Assistant

Remote - NY, NJ, CT, MD, VA, PA, MA, RI or Washington, DC

AIP Publishing is a leading publisher of the physical sciences. Working with us means being part of a mission: to accelerate scientific discovery while reimagining the future of scholarly publishing. 

AIP Publishing helps brilliant work make a global impact. We’re building a living network of knowledge to spark thinking, connect people, and drive new ways forward — empowering a vibrant global community using science for good. We foster a collaborative, creative atmosphere and encourage an inclusive workplace culture that maximizes individual contributions. 

We’re always looking to evolve the ways we think and operate, and we actively encourage an environment where everybody feels comfortable, seen, and able to do their best work. We’re looking to hire and develop colleagues who are astute, flexible, and always striving to “solve better problems” through thoughtful consideration of individual, team, organizational, and customer impact.

 

The Editorial Assistant reporting to the Associate Publisher on the Publishing Partner team is adaptative, detail-oriented, confident and a proactive communicator who thrives in building strong relationships.  The Editorial Assistant is directly responsible for supporting activities aimed at ensuring the success of AIP Publishing and Publishing Partner publications.  In this highly collaborative position, you'll work closely with Journal Managers to orchestrate and support the preparation, execution, and follow-up of meetings that drive the success of our publishing partner journals and co-published journals.

You’ll collaborate with the Research Engagement Team to track commissioning activities, ensuring we meet our submission goals and providing vital updates on progress.

Additionally, you'll play a pivotal role in working across other teams—marketing, research integrity, production, sales, and more—to align efforts and achieve strategic journal objectives for our publishing partners.

If you're passionate about coordinating impactful projects and driving success across multiple teams, this role is for you!

How you’ll make an impact:

  • Coordinate components of the day-to-day journal activities to ensure smooth operations.
  • Assist with research and analysis to support all strategic objectives of the journals.
  • Coordinate components of the schedules for key publications and planned Special Topics Collections.
  • Support the creation and maintenance of regular reports and landscape reviews.
  • Coordinate editorial input for marketing efforts to increase journal usage, visibility, and authorship.
  • Liaise with Editors, Authors, Reviewers, and various industry stakeholders to support daily publishing operations and project management.
  • Collaborate with internal teams to maintain current journal information for online and print products.
  • Assist in preparing presentations and supporting documents for conferences and editorial board meetings.

What you're great at:

  • Quick to learn new processes, technologies, and concepts, and apply them to evolving tasks and challenges.
  • Strong written and verbal communication skills.
  • Proficient in using computers and familiar with internet-based scientific communication.
  • Exceptional time management and organizational abilities.
  • Customer-focused approach.
  • Able to work efficiently to meet deadlines.
  • Capable of working independently and as part of a team.
  • Enthusiastic, dedicated, and committed.

What we’re looking for:

  • Bachelor's degree required
  • At least 2 years of work experience in project coordination and data reporting is required
  • Familiarity with the scientific research process is preferred, but not required
  • Familiarity with scholarly publications in the physical sciences preferred, but not required

Our excellent total rewards package includes:

  • A remote workforce with staff based in NY, NJ, CT, MD, VA, PA, MA, RI, or Washington, DC, who meet in person for collaboration, training, strategic planning — and fun!
  • Generous paid time off and paid sick and safe leave
  • Flexible Work Schedule
  • Competitive medical, dental and vision benefits
  • Exceptional retirement benefits
  • Monthly remote stipend
  • Training and Tuition assistance
  • Employee Assistance Program

Salary Range:

$23.00 - $25.00 hourly

At AIPP, we offer competitive compensation based on the role, experience, and other relevant factors. Under the New York Convenience Rule, all employees, regardless of their residence in other states, will be taxed at the New York State tax rate. Employees may also have additional state-specific tax obligations depending on where they live.

A wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP), AIP Publishing’s mission is to advance, promote, and serve the physical sciences for the benefit of humanity by breaking barriers to open, equitable research communication and empowering researchers to accelerate global progress. AIP Publishing supports the charitable, scientific, and educational purposes of AIP through scholarly publishing activities on its behalf and on behalf of our publishing partners. Our publishing portfolio includes digital books, AIP Conference Proceedings, and peer-reviewed journals across a spectrum of research areas, including our flagship titles Applied Physics Reviews, Applied Physics Letters, Journal of Applied Physics, and The Journal of Chemical Physics. 

AIP Publishing is proud to be an Equal Opportunity Employer 

https://publishing.aip.org/privacy/ 

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