Accounts Payable Specialist

Company Introduction:

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.  

Airspace has been rated one of America’s best Startup Employers and listed as one of CNBC’s Disruptor 50 companies. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m. 

The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics. 

Responsibilities:

• Support full-cycle, high-volume AP transactions from invoice receipt through coding, approval routing and payment, ensuring accuracy and timely processing.
• Review and process weekly driver payments, reconciling charges to our internal software.
• Assist with managing the AP inbox by triaging internal and external inquiries and routing them for timely resolution.
• Oversee employee expense transactions in Ramp, ensuring accurate coding, proper approval routing, policy compliance, and timely reconciliation in accordance with company policies and internal controls.
• Investigate and resolve invoice, vendor account, and payment issues, escalating when needed.
• Manage vendor records in NetSuite and Bill.com.
• Support month-end close by reviewing open invoices, analyzing vendor balances and accruals.
• Support the Accounts Payable Manager on ad hoc projects.
• Assist with 1099 processing, including W-9 collection and year-end filing.
• Create vendor credit memos as needed.

Requirements:

• 2+ years Accounts Payable experience required.
• Experience working with automated AP and expense management workflows required.
• Proficiency in Microsoft Excel required (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables).
• com experience preferred.
• NetSuite experience a plus.
• Solid understanding of how vendor bills and credits impact the general ledger.
• Ramp or similar corporate expense management platform experience preferred.
• Comfortable re-prioritizing quickly in a fast-paced environment.
• Works independently and owns their responsibilities.
• Excellent communicator with internal teams and vendors, solution-oriented and asks for clarification when information is unclear.
• Strong analytical skills and attention to detail across invoices, payments, and vendor records.
• Ability to work the working hours: Start 9am Pacific time / 12am Philippines time

Compensation range: $12,000 - $13,000 USD anually

Core Values:

• We are One Team. We believe we all accomplish more when we are working together.
• We make an Impact. We are determined to have a positive influence on our environment, our customers, our industry, and our world.
• We are Passionate. We care deeply about our mission and are not afraid to raise the bar.
• We are Transparent. We pride ourselves on having open, honest, and sincere communication with our team and customers.
• We are Innovative. We never settle and are always striving to improve our product, service, and ourselves.

Airspace is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, Airspace participates in the E-Verify program for all locations.