Office Manager

The Office Manager at EBS is responsible for the comprehensive administrative management of the Warsaw office and for providing operational support to employees. The role requires independence, strong organizational skills, and the ability to collaborate effectively with various departments and external partners. 

EBS Company is a Polish manufacturer acting in the branch of safety systems since 1989. As of January 2023, EBS has been acquired by Alarm.com, a leading global provider of smart security solutions for the home and business. 

The aim of EBS is to meet the market needs within the scope of security-related solutions meant to protect people and property. The range of products offered by EBS is being constantly expanded and adjusted to the market's changing needs. The innovative way of technologies used in the design and production processes as well as well-qualified team of engineers guarantee the highest quality of launched products. Quality and competitiveness of products offered by EBS can be proved by effective cooperation with many clients from Europe, Asia, North and South America and Australia. 

For more information, please visit ebssmart.com 

Key responsibilities include: 

• Organizing the daily work of the front office and providing ongoing support at the Warsaw HQ. 
• Managing office supplies (stationery, groceries, cleaning products, etc.). 
• Handling guest reception, meeting room organization, catering. 
• Managing general administrative documentation and contracts, cost invoices, and the office budget. 
• Overseeing the building’s technical condition (inspections, servicing, renovations). 
• Managing the company car fleet. 
• Coordinating cooperation with external providers: leasing companies, insurance agencies, security firms, and technical service providers. 
• Maintaining communication with EBS branches in Ełk, Kraków, and the headquarter in the USA. 

We’re looking for candidate who: 

• Has experience in administrative or office-related work and feels comfortable handling organizational and operational tasks. 
• Works independently, manages their time efficiently, and keeps documents and processes well organized. 
• Enjoys working with people and is able to build positive relationships and support others. 
• Thrives in a dynamic environment and responds well to changing needs. 
• Has a basic knowledge of Excel and is proficient in MS Office tools. 
• Communicates confidently in Polish and English (minimum B2 level). 

What we offer: 

• Long-term employment contract (CoE). 
• Competitive salary depending on experience. 
• International environment with daily use of English. 
• Attractive benefits package, including medical care, life insurance, sports package, and an annual budget for professional development (2000$). 
• Real impact on decisions and the company's development directions. 

EBS  is an Equal Opportunity Employer. 

 In connection with your application, we collect information that identifies, reasonably relates to, or describes you ("Personal Information"). The categories of Personal Information that we may collect include your name, government-issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. By submitting your application, you acknowledge that we may retain some of the personal data that you provide in your application for our internal operations, such as managing our recruitment system and ensuring compliance with labor laws and regulations, even after we have made our employment decision.We will retain this data for a maximum of 3 years after the end of the recruitment process. The data administrator is EBS Sp. z o.o.