Project Coordinator- Facilities

Position Summary

The Facility Project Coordinator provides coordination, operational, and administrative support to the Facilities & Administration team. This role works closely with the Senior Director of Facilities & Administration to support construction-related activities (renovations, office buildouts, and closures) and ongoing facilities operations, including systems rollouts, vendor coordination, contract administration, and day-to-day HQ workplace needs.

The role is execution- and support-focused, emphasizing organization, documentation, communication, and follow-through across multiple facilities initiatives. Success in this position requires strong coordination skills, attention to detail, and the ability to manage competing priorities in a fast-paced corporate environment.

Key Responsibilities

Facilities Project Coordination

• Provide coordination and administrative support for facilities-related projects, including renovations, new office buildouts, and office closures.
• Assist with scheduling, tracking, and documentation of project timelines, deliverables, and action items.
• Coordinate communications and information flow among internal teams, landlords, architects, contractors, and vendors.
• Track milestones, dependencies, and potential risks; flag issues and escalate to the Senior Director as needed.
• Support move-related activities such as space planning coordination, furniture ordering, and employee communications.

Core Facilities Operations & Initiatives

• Support implementation and adoption of facilities-related systems and tools (e.g., OfficeSpace, ServiceNow).
• Assist with vendor sourcing activities, including RFP/RFQ coordination, bid comparisons, and evaluation documentation.
• Coordinate contract-related activities such as renewals, onboarding, and documentation, in partnership with Legal, Procurement, and Finance.
• Maintain organized and up-to-date records for vendors, contracts, and service-level agreements.

HQ Day-to-Day Operations Support

• Manage and triage facilities helpdesk tickets, including temperature requests, furniture needs, office moves, repairs, and general inquiries.
• Coordinate supply ordering and support inventory tracking for HQ facilities and shared spaces.
• Serve as a day-to-day point of contact for on-site vendors and service providers, helping ensure timely issue resolution.
• Support overall operational readiness and functionality of the HQ workplace.

Emergency Planning & Safety Support

• Assist with emergency preparedness activities, evacuation planning, and business continuity documentation.
• Help coordinate emergency drills, safety trainings, and related communications.
• Maintain emergency plans, contact lists, and safety signage in alignment with company standards and local regulations.

Budgeting, Purchasing & Financial Tracking

• Track facilities-related expenses and assist with budget monitoring and variance reporting.
• Support purchase order creation, invoice processing, and approval workflows in coordination with Finance.
• Maintain accurate financial and purchasing records for facilities projects and ongoing services.

Other duties as assigned. 

Qualifications

Required

• Bachelor’s degree or equivalent practical experience in facilities management, project coordination, operations, or a related field.
• Hands-on experience supporting corporate interior office construction, renovation, or office buildout projects.
• 2–4 years of experience supporting facilities operations, construction or renovation projects, office operations, or workplace services.
• Experience coordinating activities across vendors, contractors, and internal stakeholders.
• Strong organizational and administrative skills with the ability to manage multiple tasks and priorities.
• Proficiency with Microsoft Office and facilities management or ticketing systems (ServiceNow strongly preferred).
• Excellent written and verbal communication skills.

Preferred

• Familiarity with facilities management platforms such as ServiceNow and space management tools (e.g., OfficeSpace).
• Working knowledge of procurement processes, contract administration, and basic budget tracking.
• Experience supporting workplace safety or emergency preparedness programs.

Core Competencies

• Strong attention to detail and consistent follow-through
• Collaborative, service-oriented approach
• Ability to prioritize and stay organized in a dynamic environment
• Professionalism and discretion when handling sensitive information
• Comfort working in a support-focused, execution-oriented role

Work Environment

• HQ-based role with regular on-site presence required.
• Occasional off-hours support may be needed for office moves, emergencies, or critical facilities activities.

Please note that sponsorship of new applicants for employment authorization, or any other immigration-related support, is not available for this position at this time.

WHY WORK FOR ALARM.COM?

• Collaborate with outstanding people: We hire only the best. Our standards are high and our employees enjoy working alongside other high achievers.
• Make an immediate impact: New employees can expect to be given real responsibility for bringing new technologies to the marketplace. You are empowered to perform as soon as you join the Alarm.com team!
• Gain well rounded experience: Alarm.com offers a diverse and dynamic environment where you will get the chance to work directly with executives and develop expertise across multiple areas of the business.
• Community and Camaraderie: One of our core values is to 'Keep It Fun,' which to us means fostering a strong sense of community. Our culture is built on collaboration and connection, where we celebrate our successes and believe that a positive, engaging environment is key to doing our best work.
• Alarm.com values working together and collaborating in person. Our employees work from the office 5 days a week.

COMPANY INFO

Alarm.com is the leading platform for intelligently connected properties. Millions of homeowners and businesses rely on Alarm.com's technology to secure, monitor, and manage their environments from anywhere. Our comprehensive suite of solutions—including security, video surveillance, access control, active shooter detection, intelligent automation, energy management, and wellness—is delivered exclusively through a trusted network of thousands of professional service providers and commercial integrators across North America and worldwide. Alarm.com's common stock is traded on Nasdaq under the ticker symbol ALRM. Alarm.com delivers serious security for serious people.

For more information, please visit www.alarm.com.

COMPANY BENEFITS

Our total rewards package is designed to support you holistically—in your health, your finances, and your life outside of work. The package includes medical plans with company subsidies, a Health Savings Account (HSA) with a company contribution, and a 401(k) with an employer match. We encourage a healthy work-life balance with paid vacation that increases with tenure, paid holidays, wellness time, and paid maternity and bonding leave. To complete the package, we also provide company-paid disability and life insurance, all within a collaborative and casual work environment.

Alarm.com is an Equal Opportunity Employer

In connection with your application, we collect information that identifies, reasonably relates to or describes you ("Personal Information"). The categories of Personal Information that we may collect include your name, government-issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. By submitting your application, you acknowledge that we may retain some of the personal data that you provide in your application for our internal operations such as managing our recruitment system and ensuring that we comply with labor laws and regulations even after we have made our employment decision.

Notice To Third Party Agencies:
Alarm.com understands the value of professional recruiting services. However, we are not accepting resumes from recruiters or employment agencies for this position. In the event we receive a resume or candidate referral for this position from a third-party recruiter or agency without a previously signed agreement, we reserve the right to pursue and hire those candidate(s) without any financial obligation to you. If you are interested in working with Alarm.com, please email your company information and standard agreement to RecruitingPartnerships@Alarm.com.

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