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Accounting & Payroll Specialist 

California

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for five consecutive years (2021–2025), the firm has also earned multiple Best Places to Work awards.

 

Job Description: 

Accounting & Payroll Specialist with a strong payroll focus. This role will be responsible for primary payroll processing and payroll-related compliance, while also being actively involved in accounting functions. They will process and manage firmwide payroll, administer bi-weekly payroll and specialty payroll runs, ensure compliance with federal, state, and local regulations, and serve as a key point of contact for payroll-related questions. The Payroll Specialist must be comfortable working with sensitive and confidential information and collaborating closely with Human Resources, Finance, and firm leadership.

Duties and Responsibilities:

            Payroll & Compliance (Primary Focus)

  • Process full-cycle bi-weekly payroll and specialty payroll runs (e.g., bonuses, off-cycle payments) using ADP Workforce Now.
  • Review, manage and validate employee time and attendance records, including overtime, differentials, deductions, and bonuses
  • Ensure payroll accuracy and compliance with applicable federal, state, and local wage and hour laws
  • Respond to payroll-related questions from employees and management in a timely and professional manner
  • Maintain accurate records, including rates of pay, payroll, payments, deductions, benefits, and new hire information
  • Prepare payroll reports for leadership, Finance, and Human Resources as needed
  • Partner with HR to ensure payroll changes align with personnel actions, policies, and benefit elections
  • Maintain strict confidentiality and safeguard sensitive employee information

Accounting & Month End Support

  • Support month‑end close processes, including account reconciliations and assist with ad hoc accounting projects.
  • Manage and accurately record transactions for multiple entities
  • Process accounts payable and accounts receivable
  • Reconcile and manage bank and credit card accounts
  • Strong attention to detail maintaining record keeping in compliance with accounting procedures
  • Maintain organized electronic records in accordance with firm standards
  • High level of integrity and discretion with confidential information

Skills/Qualifications:

  • Proven experience as a Payroll Specialist or in a similar payroll-focused role
  • Required 3+ Years of recent experience with ADP Workforce Now 
  • Advance level of Quickbooks Desktop experience, minimum of 3+ Years of experience
  • Strong organization, time management and task prioritization skills
  • Strong understanding of payroll best practices, wage and hour laws, accounts receivable practices, and payroll tax compliance
  • Experience processing multi-state payroll and setting up payroll in new jurisdictions
  • Demonstrated experience working with federal, state, and local tax agencies
  • Proficiency in using advanced Excel features such as pivot tables, vlookup, charts, and complex formulas to perform financial analysis and reporting.
  • Capable of handling multiple priorities in a high-pressure environment
  • Exceptional attention to detail and strong organizational skills
  • Excellent written and verbal communication skills
  • High school diploma or equivalent required; Associate’s or Bachelor’s degree in business, accounting, or a related field is a plus

The ideal candidate will be highly organized, detail oriented and work well under pressure, with the ability to juggle multiple projects simultaneously. Must possess excellent communication skills, be a team player, and have pride in work product. This is a fast-paced position that requires a sense of urgency while maintaining accuracy.

Albert & Mackenzie is a premier California workers’ compensation defense firm known for delivering exceptional client service with urgency, precision, and integrity. We are deeply committed to operational excellence and supporting the professionals who make our work possible. Our team values accuracy, accountability, and collaboration, and we take pride in maintaining systems and processes that support a fast-paced, high-performing legal environment. Recognized as a Great Place to Work in 2021, 2022, 2023, 2024, and 2025, the firm has also received multiple Best Places to Work awards.

Albert and Mackenzie offers a competitive compensation package to include 100% company sponsored employee Medical, Vision, Short Term Disability, Long Term Disability and Life insurance benefits, a 401k plan, paid time off, and optional voluntary dental and ancillary plans. We offer excellent work/life balance in a collaborative and casual work environment.

Job Type: Full-time; Non-Exempt; Hybrid (Remote considered for California candidates)

Locations: Agoura Hills

Compensation: $30- $37/hour

 *The interview process may require an in-person interview to test the knowledge and experience of technical skills of QuickBooks, Excel, or other skills.*

 

Albert & Mackenzie ensures equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Full-time employees receive a competitive compensation package that features discretionary bonus opportunities and a comprehensive benefits program, including medical, vision, short-term and long-term disability, life insurance, a 401(k) retirement plan, paid time off, and optional dental coverage.

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