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Marketing Coordinator (Contract)

Windsor, England, United Kingdom

Do work that matters.  

At AlertMedia, everything we do supports our mission: to save lives and minimise loss by facilitating timely communications when an emergency threatens personal safety and business continuity.    

Our core values drive us in our important mission of keeping people safe: 

  • We’re humans not robots
  • Customers always come first
  • We work better together
  • Simplicity is our strength
  • Our reputation is priceless
  • Hard work pays off   

As we expand our presence across Northern Europe, AlertMedia and it's affiliates are seeking a part-time Marketing Coordinator, EMEA (Contract, 5-20 hours/week) to provide support across events and integrated campaigns. 

We are looking for a hands-on, detail-oriented marketing professional to support the planning, coordination, and delivery of marketing initiatives—with a focus on in-person/virtual events and campaign execution. The role will emphasise forward planning, structured execution, and campaign follow-up to ensure deadlines are consistently met and initiatives deliver measurable business impact. This role is primarily home-based, offering flexibility to work remotely. Occasional travel will be required to London and Windsor for planning and event execution. 

Who you are:  

You’re a marketing professional who thrives in a collaborative, fast-paced environment and takes pride in delivering exceptional events and campaigns. You’re organised, proactive, and comfortable managing multiple priorities with attention to detail. We also welcome applicants who are returning to work after a career break or seeking a reduced working schedule. If you bring strong marketing and event experience and are looking for an opportunity to re-engage or rebalance your work life, we’d love to hear from you. 

What you get to do every day:  

Marketing Event Planning & Execution 

  • Support the EMEA-based Marketing Manager in the successful planning and execution of in-person and virtual events, including networking dinners, conferences, and trade shows. 

Project & Task Management 

  • Create new projects in Wrike (project management tool); adding contracted deliverables and adjusting timelines as needed. Collaborate cross-functionally with our US-based marketing team to execute tasks assigned to you. 
  • Attend weekly check-ins with the EMEA Marketing Manager to review progress and priorities. 

Networking Dinners & Private Events 

  • Research and shortlist venues for selection by the Marketing Manager, based on defined criteria. 
  • Liaise with venues before, during and after planned events to coordinate room layouts, technical requirements, food & beverage selections, event timings and access for setup.  
  • Assist with the creation of digital based event invitations and RSVP web pages.   
  • Maintain and update RSVP trackers and share attendee updates and alerts with relevant account owners.
  • Prepare onsite materials including signage, badging and seating plans.  
  • Onsite event support, room setup, and guest registration.   

Conferences & Trade Shows 

  • Research speaking and exhibition opportunities at conferences and trade shows against agreed audience evaluation criteria.
  • Assist with completion of required event orders and documentation including exhibitor profiles, logos, power, internet, health & safety and insurance submissions.  
  • Liaison with suppliers to execute physical booth requirements (stand build, graphics, AV hire, etc.)   
  • Coordinate event staffing, including travel, accommodation, and registration. 

Campaign & Lead Management 

  • Monitor the Marketing Events inbox for replies. 
  • Processing and distribution of leads to relevant sales teams. 

Gifting & Merchandise 

  • Manage weekly sales gifting requests through UK fulfillment agency.
  • Coordinate swag orders, giveaways, and prize draws for events and campaigns. 

What you bring to the role: 

  • You bring proven experience supporting B2B marketing campaigns and events, ideally within the SaaS or technology sector.
  • You’re highly organised and proactive, with strong project management skills and confidence using tools like Wrike, Salesforce, and Outreach.
  • You thrive in a fast-paced environment and can balance multiple priorities while maintaining attention to detail.
  • You’re a clear, professional communicator who enjoys collaborating across teams and managing external partners with care and precision.
  • You’re comfortable working independently, taking initiative to move projects forward while keeping stakeholders informed.
  • You’re open to flexible working arrangements — whether returning to the workforce after a career break, or seeking reduced hours to better balance personal and professional commitments.
  • You’re willing and able to travel occasionally to Windsor and London for planning meetings and event support. 

Why you’ll love working at AlertMedia:  

  • A Best Places to Work company 9 years in a row and numerous other awards 
  • Ongoing career development opportunities through our Learning & Development team  

About AlertMedia:  

AlertMedia helps organizations protect their people and businesses through all phases of an emergency. Our award-winning threat intelligence, emergency communication, and travel risk management solutions help companies of all sizes identify, respond to, and recover from critical events faster and more confidently. AlertMedia supports essential communication for thousands of leading businesses—including JetBlue, Coca-Cola Bottling, and Walmart—in more than 150 countries.  

We are an equal opportunity employer focused on creating a collaborative and exciting place for all to work. Ensuring a diverse, inclusive, and equitable workplace for all people is key to our success and core to our values. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.    

This is an amazing opportunity to be part of our wave of momentum and take our company, and your career, to the next growth stage. We'd love to get to know you better and share how we serve our amazing customers. For more information, please visit www.alertmedia.com    

Come join us in our mission to save lives and minimize loss through effective communication.     

 AlertMedia does not currently sponsor applicants for work visas.    

By applying for the role, you agree that Alert Media will use your Personal Information in connection with the recruitment process and in accordance with our Privacy Policy – https://www.alertmedia.com/legal/privacy-policy/   

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