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Administrative Assistant

United States - San Antonio, TX

Job Summary:

The Administrative Assistant plays a crucial role in providing administrative support to ensure efficient and smooth office operations. This position involves a wide range of responsibilities, including clerical tasks, communication management, and organizational support. The ideal candidate should be detail-oriented, highly organized, and possess excellent communication and interpersonal skills.

Key Responsibilities:

  • Maintain a clean and organized office environment.
  • Manage and process client document
  • Process the intake of client information into systems
  • Process and handle record requests
  • Answer and direct phone calls, emails, and inquiries.
  • Draft, edit, and proofread correspondence, reports, and documents.
  • Ensure timely and accurate dissemination of information.
  • Schedule appointments, meetings, and conferences.
  • Coordinate travel arrangements and accommodations.
  • Manage and update attorney calendars.
  • Enter and update information in databases and spreadsheets.
  • Maintain accurate and organized filing systems.
  • Prepare and manage documentation, reports, and presentations.
  • Provide support to other team members as needed.
  • Handle confidential information with discretion.
  • Performs other related duties, as assigned.

Qualifications:

  • Bilingual: English/Spanish.
  • Familiarity with basic office equipment (printers, scanners, etc.).
  • 2+ years of professional working experience.
  • Proven experience as an administrative assistant or in a similar role.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Bachelor’s degree in related field; additional education or certification is a plus.
  • Proficiency in MS Office/Google Docs and other office productivity tools.
  • Attention to detail and problem-solving abilities.
  • Ability to work independently and as part of a team.
  • Professional demeanor and strong interpersonal skills.

Amazing Benefits Include:

  • Medical (100% employer paid)
  • Vision
  • Dental
  • $50k life insurance policy
  • 401(k) with 6% Employer Match, PTO, Paid Holidays, Employee Assistance Program.
  • Fitness Stipend

We are excited about the possibility of you joining our team! Apply now and take the next step in your career with Abogada Alexandra Immigration Law, PLLC

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