Office Administrator

About the Role

The Office Administrator works independently and collaboratively to provide administrative and executive support to the employees of the Panama office. In this position, you will be responsible for the successful execution of all daily office activities and initiatives. As the Office Administrator, you will perform various clerical tasks including replying to emails, preparing documents, and directing guests, while facilitating effective and professional communication within the office. 

Reports to: Director of Operations

Pay Classification: Full-Time 

Responsibilities

• Coordinate and facilitate office activities and operations based on company policies
• Manage agendas, travel arrangements, hotel reservations, seminar registrations, and appointments for management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support record keeping procedures and retrieve documents and reports
• Create and update records on employees and other data
• Track inventory of office supplies and place orders when necessary
• Assist colleagues when necessary 
• Maintain appointment calendar for Panama activities
• Provide support to the accounting department by administering accounts payable, expense reports and purchase requisitions
• Ship packages and documents locally and internationally, assisting with courier shipments
• Schedule appointments and meetings and arrange audio/visual equipment
• Prepare memos, letters, reports, presentations, and other business correspondence
• Organize company events and conferences in/outside of the office
• Oversee adherence to office policies and procedures
• Exercise initiative, diplomacy and collaboration with other departments
• Serve as administrative support to the HR/legal department.

Minimum Qualifications

EXPERIENCE

• 1-2 years of general office experience preferred

SKILLS

• Ability to meet deadlines with a high degree of motivation
• Ability to work individually and in a team
• Strong interpersonal skills with a service-oriented mindset 
• Detail oriented, organized and able to manage multiple work streams
• Proactive, anticipating roadblocks, and offering solutions
• Strong composition, grammar, and business language skills in English and Spanish
• Ability to communicate with all levels of management, other departments, and both internal and external stakeholders
• Ability to coordinate complex travel schedules and plan/coordinate meetings and events
• Excellent judgment in handling confidential, legal, and sensitive information
• Knowledge off full Microsoft Office Suite

 

Benefits

• Generous Paid Time Off Plan
• Employer Paid Life Insurance and Disability Insurance   
• Technology Allowance 
• Paid Office Closure December 25-January 1 
• Paid Holidays Schedule 
• Certification Reimbursement

 

About A-LIGN

A-LIGN is the leading provider of high-quality, efficient cybersecurity compliance programs. Combining experienced auditors and audit management technology, A-LIGN provides the widest breadth and depth of services including SOC 2, ISO 27001, HITRUST, FedRAMP, and PCI. A-LIGN is the number one issuer of SOC 2 and HITRUST and a top three FedRAMP assessor. To learn more, visit a-lign.com. 

Come Work for A-LIGN!

Apply online today at A-LIGN.com and learn about life at A-LIGN by following us on LinkedIn

A-LIGN is an Equal Opportunity Employer! Minorities, women, disabled, and veterans encouraged to apply