Executive Assistant – Senior Executive Support (Quantico, VA and Pentagon) Job#688

Position Title: Executive Assistant – Senior Executive Support (1 FTE)
Location:  Quantico, VA, and the Pentagon
Clearance Required: Active DoD Secret Clearance

Summary

The Executive Assistant will provide comprehensive administrative and executive support to the Assistant Deputy Commandant, Combat Development & Integration (ADC CD&I), ensuring the efficient execution of day-to-day operations and coordination across senior Marine Corps, DoD, interagency, and industry partners. This role requires exceptional organizational skills, professionalism, and the ability to operate in a dynamic, fast-paced environment.

Key Responsibilities

• Task & Correspondence Management: Prepare, edit, and finalize official correspondence, reports, and remarks in accordance with DON/USMC standards; manage taskers via ETMS2.
• Administrative Support: Maintain office rosters, schedules, phone lists, and manage incoming/outgoing communications including classified documents.
• Meeting & Event Coordination: Schedule, deconflict, and support meetings/conferences; prepare agendas, read-ahead materials, and minutes; provide logistical support for events and senior leader engagements.
• Travel & DTS: Coordinate and process domestic and international travel arrangements through DTS; review authorizations/vouchers for JTR compliance.
• Security Support: Process visit requests and clearance verifications via DISS; ensure compliance with security protocols.
• Records & IT Support: Maintain electronic/paper filing systems, process IT/facility requests, and ensure tracking of actions through SharePoint and other HQMC systems.
• Stakeholder Engagement: Serve as a central point of contact for senior leaders across HQMC, DON, OSD, Joint Staff, and external partners.

Qualifications

• Active Secret clearance.
• Minimum 5 years’ experience providing administrative support at the SES/Flag/General Officer level.
• Proficiency in Microsoft Office Suite, SharePoint, and Teams; experience with DTS, DISS, and ETMS2 highly preferred.
• Demonstrated ability to manage sensitive information with discretion and confidentiality.
• Strong organizational, communication, and interpersonal skills; ability to coordinate across senior government, military, and industry stakeholders.
• Knowledge of DoD/USMC protocols, correspondence standards, and executive-level support requirements.