Executive Assistant/Scheduler Opening #689

Job Title: Executive Assistant/Scheduler

Clearance: Public Trust Required upon application

Location:  Washington D.C./100% Client Site

Education: Associate’s; Bachelor’s preferred

Roles and Responsibilities:

• Proactively manage a complex and dynamic calendar, strategically prioritizing competing demands and requests
• Work with internal team members to ensure briefing materials and agendas are prepared in advance of all meetings 
• Provide administrative support to leaders to include travel coordination and email management 
• Coordinate adaptive scheduling of internal and external meetings with senior-level leaders and other key stakeholders 
• Support administrative logistics around travel and events 
• Work with other front office staff to support office workflow and logistics 
• Support communication within executive teams; serve as a POC for incoming requests  

Requirements:

• Previous experience working in an R&D or Advanced Research Projects Agency, such as ARPA-H, DARPA, ARPA-E, etc.
• 5+ years of experience providing administrative and/or scheduling support to senior leaders  
• 3+ years of experience in federal contracting or government  
• Experience providing executive support to include scheduling, following up on travel arrangements, developing and editing communications, and interacting with several levels of personnel  
• Experience with Microsoft Office, Excel, Word, and PowerPoint 
• Experience with scheduling software and tools  
• Strong communication skills with experience engaging a broad range of stakeholders, including U.S. and foreign government officials in addition to private sector executives 
• Ability to be well-organized, detail-oriented, and adept at multitasking and prioritizing responsibilities to meet deadlines 

Preferred experience:

• 7+ years of experience providing administrative and/or scheduling support to senior leaders  

Nice If You Have: 

Minimum degree: Associate’s; Bachelor’s preferred

Remote delivery: No; 100% client site