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Executive Assistant

Dallas, TX

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Location: Dallas, TX

Team Overview: The Strategic Initiatives Team oversees ADF's regulatory practice, government relations, and Blackstone Fellowship Teams. We challenge federal government regulatory actions, develop model legislation and educate government stakeholders to advance our Generational Wins, and train Christian law students to launch them into highly successful legal careers. This position would support the SVP, who serves on our firm-wide Executive Leadership Team, and the VP to advance these organizational initiatives. This position requires a strong commitment to Strategic Initiatives activities, organization, efficiency, continuous professional improvement, and an overall standard of excellence.

Key Responsibilities: In this position, you will perform the following tasks for the SVP of Strategic Initiatives and Special Counsel to the President and the VP of Academic Affairs & Strategic Affairs.

Administrative Tasks

  • Support the preparation of seasonal board, budget, and event-related reports
  • Maintain organized electronic files for reports, speeches, presentation materials, sponsorships, academic colloquiums and symposiums, and other Strategic Initiatives documents; research, analysis, and electronic database maintenance
  • Monitor, maintain, and manage complex calendars and schedules

Budgeting

  • Prepare, process, and submit monthly budget reports, expense reports, and reimbursement requests
  • Submit sponsorship payments for internal processing and track and communicate with any event-related attendees and the sponsored organizations

Travel and Event Support

  • Plan, book, and coordinate all aspects of domestic and foreign travel, including flights, accommodations, ground transportation, visas, and ETAs
  • Schedule and organize virtual and in-person meetings
  • Support all aspects of organizing and managing academic colloquiums and symposiums, including coordinating with the Events Team
  • Travel to Strategic Initiatives events to assist with logistics, troubleshooting, and presentation preparation

Communication

  • Monitor, maintain, and manage high-volume communications, including e-mail, Outlook contacts, phone calls, and voice messages
  • Support the preparation of speeches and presentations, including editing documents and revising PowerPoints

Minimum Qualifications

  • Bachelor’s degree or equivalent experience
  • 5+ years of experience as an Executive Assistant reporting directly to senior management within a fast-paced and dynamic organization
  • Travel as needed
  • Demonstrated proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
  • Be a self-directed, creative problem solver able to deliver results with minimal supervision
  • Handle sensitive and confidential communications and information with the utmost discretion
  • Be a proactive planner with excellent attention to detail and strong project management skills

Preferred Qualification

  • Experience using SharePoint, Concur, Teams, and/or Airtable

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

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Statement of Faith

Based on our adherence to the inspired, infallible, inerrant, and authoritative Word of God in Scripture, we profess with the Christian Church throughout time and around the world the faith expressed in the Apostles’ Creed:

I believe in God, the Father almighty, creator of heaven and earth.
I believe in Jesus Christ, his only Son, our Lord,
who was conceived by the Holy Spirit,
born of the Virgin Mary,
suffered under Pontius Pilate,
was crucified, died, and was buried;
On the third day he rose again; he ascended into heaven,
he is seated at the right hand of the Father,
and he will come to judge the living and the dead.

I believe in the Holy Spirit,
the holy catholic Church,
the communion of saints,
the forgiveness of sins,
the resurrection of the body,
and the life everlasting.
Amen.

Doctrinal Distinctives

Also, based on this confession, we are committed to honoring God by obeying the two Greatest Commandments, loving God and loving neighbor, and based on that commitment and derived from the inspired, infallible, inerrant, and authoritative Word of God in Scripture, we profess the following as necessary for living the gospel:

  • We believe in the spiritual unity and equality of believers in our Lord Jesus Christ.
  • We believe that the Lordship of Christ requires us as disciples to seek to conform our actions, thoughts, and desires in obedience to Him.
  • We believe God creates each person with an immutable biological sex — male or female — that reflects the image and likeness of God.
  • We believe God designed marriage as a unique conjugal relationship joining one man and one woman in a single, exclusive, life-long union, and God intends sexual intimacy only to occur within that relationship.
  • We believe God endows all human life with inherent dignity, and it must be respected and protected from conception to natural death.
  • We believe that God has endowed all humans with the natural, and inalienable right of religious freedom to believe, pursue truth, and live within ordered liberty such that no civil government may justly infringe upon it.
  • We believe that God, through His Son, Jesus Christ, calls all of us to deny ourselves, take up our cross, and follow Him, knowing that He promises us abundant and eternal life.
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