Administrative Assistant II

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Locations: Scottsdale, AZ / Dallas, TX

Team Overview

As the Administrative Assistant II, you are a vital part of the Development Team here at ADF. In this role, you will report to the VP of Transformational Partnerships and be responsible for assisting the VP in a variety of administrative tasks, including calendar management, arranging travel, managing expense reports, and other administrative support duties.

Key Responsibilities

• Process expense reports for the VP of Transformational Partnership.
• Use Outlook and Zoom to schedule meetings on behalf of the VP of Transformation Partnerships.
• Participate in meetings, take notes, and disseminate a concise summary of action items.
• Provide timely and accurate reports of activity as requested.
• Upload and update contacts & information in Salesforce.
• Assist as needed with event preparation and follow up.
• Maintain the VP of Transformational Partnership's files and paperwork, including faxing, scanning, copying and collating documents.
• Provide logistical printing and mailing support through the Office Service Center and Mail Room.
• Coordinate the mailing of Marketing Materials, Reports, Holiday Cards, to Ministry Friends.
• Organize and maintain the VP of Transformational Partnership calendar with travel arrangements, and meetings.
• Perform customer service for Development team members including account updates, answering questions, and ensuring Development team members are prepared for ministry friend engagement.
• Answer calls and respond to emails from Development team members with timely and excellent customer service.
• Interface and collaborate with other departments to help the VP of Transformational Partnership effectively and strategically execute ministry friend interactions and asks.
• You will be asked to perform related duties or special projects as assigned.

Minimum Qualifications

• Minimum 3-5 years of administrative experience.
• Experience supporting senior level leadership.
• Experience building relationships and working effectively within a team while managing multiple projects and priorities independently.
• Excellent verbal, written, and interpersonal communication skills
• Strong organizational skills and attention to detail.
• Strong computer skills including Microsoft Office i.e. Word, Excel, PowerPoint and Outlook.
• Strong initiative and self-motivation
• Ability to professionally handle confidential information and interact with high-net-worth individuals.

Preferred Qualifications

• Experience with SharePoint and Salesforce

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

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