Project Manager

Reports To: Creative Operations Director

Position Summary 

At alma, we blend our dedication to creativity, respect, with a robust approach to project management. Our Project Managers play a pivotal role, turning bold ideas into successful initiatives that inspire behavioral change and drive business growth for our clients. Serving as the central point of coordination, they expertly guide processes while upholding our high standards for problem-solving and decisive action. With a keen focus on the company’s financial health, on-time delivery, and a balanced workflow, our Project Managers are essential to our mission of challenging conventions and making a dynamic impact.

Our office follows a hybrid schedule with three flexible in-office days per week.

Bilingual proficiency in English and Spanish is preferred.

Responsibilities

• Project Integration Management
• Keen understanding of integrating multi-agency and -discipline team across a project and fostering great relationship among departments.
• Responsible for project communications and agency process across multi-agency and -discipline teams.

• Project Scope Management
• Responsible for understanding project scope, including creative/technical specifications, and preventing scope creep.
• Identify shifts in timing, deliverables, and resources while communicating potential impacts.

• Project Schedule Management
• Develop and manage project timelines based on deliverable needs and due dates.
• Break projects down into digestible stages and understand the deliverables at each phase.
• Schedule internal meetings throughout the lifecycle of each project.
• Project Cost Management
• Determine and manage project burn reporting with finance team including tracking, mitigating, and reporting on a weekly and monthly basis.
• Partner with finance, account, creative, and production teams to ensure weekly and monthly tracking of budget and hours is accurate and within scope.
• Ensure client billing is accurate by tracking, reporting, evaluating, and controlling projects.

• Project Quality Management
• Working with Account Management lead, ensure process, documentation of all project assets (including but not limited to logos, brand guidelines, client and agency briefs, timelines, creative decks, feedback, deliverables, etc.), reporting, and other enhancements are enacted as needed to ensure client satisfaction and optimal product delivery.
• Capture lessons learned throughout a project and apply lessons to future projects, as well as develop and implement plans for best practice enhancements and improvements.

• Project Resource Management
• Engage and manage appropriate talent and resource allocation at all project stages.
• Demonstrate strategic thinking for resourcing all projects.

• Project Risk Management
• Manage and communicate with risk management tools daily.
• Ability to perform qualitative and quantitative risk management with skill and confidence. 
• Ability to accurately articulate risk management/mitigation plans and escalate high risk issues with management.
• Define, manage, and mitigate risks, including taking a proactive, approach to solve issues before they arise or manage as they come up.
• Project Communication Management
• Ensure involvement of the appropriate teams during each project phase.
• Drive open and honest communications across all teams to ensure no roadblocks in projects.

Qualifications

• 1+ years of project management experience within an advertising agency or with multi-agency teams across disciplines. 
• Bilingual in English and Spanish
• Ability to maintain focus under pressure, be thorough, and keep a positive attitude. Ability to understand the outcome, not just the process. 
• Extremely high standards for work and behavior; accountable, reliable, and dependable. Acute attention to detail and accuracy. 
• Exceptional written and verbal communication skills; ability to break down complex information. 
• Proficient in project scoping, project planning, resource management, timeline creation, and risk management. 
• Experience managing medium-to-large scale projects with various disciplines and stakeholders, including multi-agency teams. Be comfortable managing and influencing people who are not direct reports, as well as director-level and management personnel. 
• Ability to drive multiple projects and streams of work concurrently while meeting deadlines and maintaining proper documentation and reporting. 

About alma

alma is the ungeneral agency, fighting the one-size-fits-all marketing approach with a laser focus on what truly moves people. Just like today's market, we’re a constantly changing mashup of cultures, identities, and perspectives, which has led to some of the most effective creative work in the industry. We work with a broad roster of clients, including McDonald’s, Molson Coors, PepsiCo, Lilly, Tobacco Free Florida, Intuit QuickBooks and others.

With a team that hails from over 30 countries, the agency has fueled exceptional business growth through creativity, earning 37 Cannes Lions and 30 Effie Awards, as well as numerous London International, One Show, Clio, ANA, and New York Festival Awards. alma has been named to Ad Age’s prestigious A-List seven times and has earned “Agency of the Year” titles from London International, El Ojo, El Sol, FIAP and USH Ideas, all while nurturing a culture of curiosity, collaboration and accountability. With access to Omnicom’s global network, alma has offices in Miami, Chicago, San Francisco and Tallahassee.

To learn more about alma and the agency’s work, visit www.almaad.com, or follow us at @almaagency.