Executive Assistant - Nepal

About Alpen Labs

Alpen Labs is a New York-based startup founded in 2022 by four MIT alumni. Our mission is to build universal rails for money by creating a scalable, private and programmable Bitcoin ecosystem. We're achieving this through cutting-edge innovations in zero-knowledge cryptography and offchain solutions, without compromising Bitcoin's fundamental principles.

This endeavor is not just about technological advancement but a step towards a more resilient, free, and prosperous global society. Our current team consists of engineers and researchers from companies like Blockstream Research, Palantir, and Nethermind. We invite passionate individuals to join us in navigating this complex, yet rewarding journey towards redefining financial sovereignty.

The Role

We are seeking a highly organised and proactive Executive Assistant to provide administrative and operational to support key members of our Executive team in Nepal.

This all-round role will involve a mix of executive support and operational support, ensuring our team operates smoothly and efficiently.

Key responsibilities will include managing calendars, scheduling and coordinating meetings, handling confidential information, supporting day-to-day office operations, and facilitating clear communication across teams. The ideal candidate will be comfortable multitasking, have strong communication skills, and demonstrate a high level of professionalism and initiative.

This is an excellent opportunity for someone looking to grow within a fast-paced, mission-driven environment while working closely with senior leadership and contributing to the wider team’s success.

What we are looking for:

• Manage and coordinate complex calendars of the founders, scheduling meetings, appointments, and events while anticipating and resolving scheduling conflicts.
• Organise and coordinate executive meetings, including preparation of agendas and ensuring follow-ups are tracked.
• Act as a primary point of contact and diary coordinator between the executives and internal/external stakeholders, ensuring timely and effective communication.
• Plan and coordinate detailed travel itineraries, accommodations, and logistics for the founders, occasionally travelling to facilitate and manage tasks when necessary.
• Manage sensitive information with the utmost discretion and confidentiality.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Proactively anticipate the needs of the executives and identify opportunities to improve workflow and prioritisation.
• Assist with personal activities and tasks for the founders to ensure they can operate at maximum efficiency.

What we need from you:

• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively so executives can stay focused on the strategic work they are much needed for.
• Strong written and verbal communication skills to ensure seamless updates and follow-through.
• Proficiency in Google Suite and familiarity with other relevant tools (e.g., Notion) for efficient documentation and coordination.
• High level of discretion and professionalism in handling confidential information, bringing peace of mind and trust to the executives supported.
• Ability to work independently and collaboratively in a fast-paced, dynamic environment while maintaining a steady, solutions-focused mindset.
• Flexibility and willingness to handle personal errands and occasional travel to support the team effectively.
• A proactive approach and calm presence, enabling the executives to feel supported and confident that day-to-day details are handled with care.

What we offer:

We’re building a world-class team to shape the future of Bitcoin scalability. In this role, you'll have the opportunity to own and improve hiring processes, drive engagement, and build scalable HR systems. You’ll play a key role in attracting top talent and fostering a great company culture.

If you’re passionate about recruitment and people operations, we’d love to hear from you!