Process Coordinator

Kahului, Maui

Process Coordinator

Location: Maui, Hawaii 
Reports to: Executive Assistant
Employment Type: Full-Time
Department: Special Projects
Compensation: $25-$30 per hour, based on experience

The Opportunity

Alpha Inc. is seeking a highly organized and detail-oriented Process Coordinator to support our special projects by ensuring smooth operations across administrative, logistical, and vendor-facing functions. This is a unique opportunity to work behind the scenes to enhance structure, drive process improvements, and contribute to the success of internal operations and special projects.

In this dynamic role, you’ll work closely with multiple departments to manage inventory, events, supply coordination, and data tracking. You’ll be a central point of communication between teams, vendors, and executive leadership. If you thrive in fast-paced environments and enjoy creating systems that streamline efficiency, this role is for you.

About Alpha Inc.

At Alpha Inc., we are dedicated to building Hawai‘i's future through excellence in heavy civil construction, water well drilling, renewable energy, and concrete services. As a locally owned and operated company, we take pride in delivering high-impact projects that serve our communities for generations.

We live by three core values that shape how we work and lead:

  • Alpha Mentality – Demonstrating grit, accountability, and a relentless drive to excel.

  • Strength in Unity – Fostering trust and collaboration to achieve collective success.

  • Lead with Heart – Approaching every endeavor with humility, empathy, and respect.

Join us in shaping what’s next—with purpose, pride, and the Alpha mindset.

What You Will Do

  • Track and maintain accurate records for donations, guest and RSVP lists, and vendor contacts

  • Coordinate vendor logistics, including event rentals, office and cleaning supply orders, and pick-up arrangements

  • Assist in creating and updating task lists for the Estate Manager and executive team

  • Manage non-event inventory tracking and updates across departments

  • Collect, log, and submit receipts for approval; maintain a detailed company expense log

  • Collaborate with event teams on logistics, menu printing, and guest management

  • Coordinate NDA and access control efforts with the Head of Security

  • Support administrative filing related to security, estate, and executive operations

  • Maintain and monitor performance metrics for internal evaluation

  • Manage subscriptions, renewals, and administrative platform access

  • Update and maintain an accurate and current contact database

  • Perform additional duties and special projects as assigned

What You Bring

  • 2+ years of experience in administrative support, operations, or logistics coordination

  • Associate’s degree or higher in Business Administration, Operations, or a related field preferred

  • Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook) and Mac platforms

  • Outstanding organizational and multitasking skills with a high attention to detail

  • Strong written and verbal communication skills

  • Experience managing vendors, tracking inventory, and handling procurement

  • Prior experience supporting event planning and logistics is a plus

  • Ability to work both independently and collaboratively in a fast-paced environment

Why Alpha?

At Alpha Inc., we’re not just building infrastructure—we’re building Hawai‘i’s future with purpose, precision, and pride. You’ll join a team that leads with heart, works in unity, and lives the Alpha Mentality. We value grit, trust, and teamwork—and we believe success comes from doing the work that matters, together.

If you're ready to be part of a dynamic, fast-paced company that offers more than just a job—apply with Alpha Inc. Hawaii today!

Alpha Inc. is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

 

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