Office Experience Specialist

AI can be a powerful tool for good in the world – at Altana we apply AI to the world’s largest organized body of supply chain data to power a more resilient, more secure, and more sustainable model of global commerce. Our customers connect to the Altana network to build resilience for critical industries and infrastructure, automate and safeguard cross-border trade, transform insurance underwriting, protect national security, combat modern slave labor, disrupt fentanyl trafficking, and ensure that their products are sustainable.

Altana is backed by leading investors and used by the world’s most important organizations, including Lloyd’s, Maersk, multiple government agencies across the US, UK, EU, Singapore, and Australia, General Atomics, Boston Scientific, and more. We are building a global platform connecting the public and private sectors into an AI-powered network for building trusted supply chains. We operate in accordance with our values: we focus on value creation, not capture; we foster diversity and embrace difference; we embrace reality; we get things done; we amaze our clients. When you join Altana, you’ll be joining a vibrant, collaborative team working together to solve complex problems with the potential for global societal impact.

The Opportunity at Altana
We are seeking an Office Experience Specialist to provide comprehensive support to our DC Office operations, as well as provide our DC office leadership with administrative support. In this role, you will oversee day-to-day operations of our working space, maintain and enhance employee experience, and contribute to the success Altana’s fast-paced culture. You will also be directly involved in an office transition, as we move to a new near-by office space. 

The person in this role will be a trusted partner and have the ability to exercise good judgment in a diversity of situations, with strong planning and organizational skills, and the ability to maintain balance among multiple priorities. 

You Will

• Own full-cycle office management across our DC location. You'll devise office setup strategies, drive daily operations, and run point on office improvements and maintenance.
• Prioritize building a welcoming and efficient office environment at every step, ensuring our efforts provide employees of all backgrounds with equal, unbiased consideration and opportunity.
• Manage the Food & Beverage program, including placing and stocking orders as necessary and coordinate all in-office events for employees.
• Maintain awareness of the workspace and submit janitorial and maintenance work orders as needed, communicating with appropriate partners to address issues.
• Champion a differentiated, exceptional employee experience to ensure all employees feel inspired, supported, and informed.
• Manage the calendars of the VP, Federal and VP, Government Affairs with meticulous detail, utilizing a collaborative approach to deconflict and prioritize critical engagements. Partial scheduling support for other Commercial leaders. 
• Planning Complex Meetings; you will plan internal and external meetings across multiple time zones and geographies. You will ensure customer meetings are managed, handled professionally and will persistently chase down the right POCs to align on scheduling. 
• Proactively manage executive travel, including itinerary planning, stakeholder outreach, and calendaring, while coordinating logistics, meals, and events, encompassing dinners and other engagements. Additionally, handle the filing and management of expenses, ensuring accurate and timely submission of expense reports.
• Partner with external partners and act as the primary point of contact in DC for on-site guests, as well as manage office operations for the office.

About You

• Experience managing office environments at a fast-growing, early-stage company. 
• Ability to consistently deliver a high level of customer service.
• A demonstrated ability to handle multiple tasks with little or no supervision.
• Strong communication skills. You have the ability to resonate with employees by speaking to not just the "what", but the "why" behind the office improvements we are making.
• A reputation for responsiveness and attention to detail - you understand the impact this has on employee experience and office management at Altana.
• Admirable critical and creative thinking skills - you’re solution-oriented at heart.

This role is onsite in Washington, DC, USA and candidates must be within commuting distance from our downtown office. 

US Salary Range and Benefits

$80,000 - $95,000 USD

The salary range, to the extent specified for this role, is a good faith statement of the minimum and maximum levels of the annual based salary for the position.  The base salary offered to a successful candidate will depend on a wide range of compensation factors, including, but not limited to, work experience, education and/or training, critical skills, and/or business considerations. Competitive equity grants are included in the majority of full time offers; and are considered part of Altana's total compensation package. Altana also offers either a discretionary bonus or a variable compensation plan depending on the role. Additionally, Altana offers top-tier benefits for full-time employees, including:

• Flexible Time Off: Altana operates with a Flexible Time Off (FTO) policy that gives you agency over your own time off so you can maximize your work-life balance.
• Parental Leave: We offer industry leading Paid Parental Leave (PPL), providing 14 weeks of leave for non-birthing, adoptive, and foster parents and up to 26 weeks of leave for birthing parents, all paid at 100% of your base salary.
• Health Benefits: We have a full suite of medical, vision, and dental benefits with generous employer contributions, designed to give you flexibility and choice for your individual health situation. Our high deductible health plan is 100% employer paid for employees and supplemented with an employer contribution to your Health Savings Account (HSA). There is also a Flexible Spending Account (FSA) option.
• Supplemental Benefits: Altana provides life, short- and long-term disability, and AD&D insurance coverage, all at no cost to you, so you know that you and your loved ones are covered in case of an emergency.
• 401(k) Savings: Save for and invest in your future using our Guideline 401(k) retirement savings program.
• Commuter Benefits: Save money on your commute by setting aside pre-tax funds for public transit or parking!
• Wellness: Because we value mental and emotional health, every Altana employee has access to a free premium subscription to Calm, the #1 app for meditation, sleep, and mindfulness.
• Pet Insurance: Pets are family too! Keep them healthy with Wishbone insurance and / or our Total Pet vet service and telehealth discount plan.
• Employee Assistance Program: Free access to confidential personal support.
• Dependent Care FSA: You will have access to a Dependent Care FSA, which allows you to set aside pre-tax funds for childcare expenses

The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.

Why it’s great to work at Altana

• We love to collaborate, and we win as a team!
• We are committed to engineering excellence
• We value personal and professional development
• We learn from diverse backgrounds and perspectives
• We impact the world, from enabling developing countries to identifying drug traffickers

At Altana, we believe that a diverse workforce enables greater creativity, performance, and adaptability. We’re proud to be an equal opportunity employer and welcome you to join us as you are. Our employment opportunities and decisions are based on business needs and individual qualifications, without regard to race, color, religious creed, national origin, ancestry, age, physical or mental disability, medical condition, marital status, sexual orientation, gender identity or expression, genetic information, family care or medical leave status, military or veteran status, or any other characteristic protected by the laws or regulations in the areas in which we operate. We prohibit discrimination and harassment of any type, in any situation.

Offers related to employment at Altana will come from an Altana.ai email address. We will never ask for payment as part of the interview or onboarding process.