Campus Facilities Associate

ABOUT ALU

ALU provides higher education for a higher purpose. Our students declare missions, not majors.
They develop the real-world skills to take on the world’s most pressing challenges. And they take ownership of their learning from day one through our peer and student-led approach – because ALU believes in the power and agency of young people to start shaping the future right now.
Together with a world-class faculty and staff, our students are igniting a ripple of positive impact across Africa and the world.

We are dedicated to fostering an open yet secure environment, balancing the safety of students, staff, and visitors with respect for individual rights, and safeguarding responsibilities.

HOW WE WORK

As a high-growth start-up, the ALU Team works in starkly different ways to traditional academic bureaucracies. We approach education from first principles, empower individuals to design, test, and implement creative new ideas, and work closely together to craft transformative learning experiences. We are deeply passionate about our students and excited by the challenge of building something entirely new.

The African Leadership University is committed to ensuring the safety and Well-being of all students under our care. As part of this commitment , we have a comprehensive safeguarding policy in place , which outlines our Zero-tolerance approach to any violation of safeguarding.

ABOUT THE ROLE

We are seeking a Campus Facilities Associate to support the daily operations of our ALU’s campus. The Campus Facilities Associate assists the Campus & Facilities Operations Senior Manager in maintaining the school's buildings, grounds, and equipment, ensuring a safe and functional environment for students, staff, and visitors. This role involves performing maintenance tasks, assisting with vendor coordination, supporting safety initiatives, and contributing to the overall efficiency of facility operations.

THE TEAM

The Operations Team is a vital part of ALU's mission, as we ensure the smooth functioning of the university's administrative, logistical, and technological infrastructure. We work collaboratively to provide top-notch support to our students, faculty, and staff, and are committed to maintaining a culture of excellence, innovation, and inclusivity. Our team regularly interacts with other teams such as student life, admissions, academics and finance to provide seamless support for the university's operations.

RESPONSIBILITIES

Facilities Maintenance:

• Assist in the maintenance and repair of ALU Campus buildings, rented residences, grounds, and equipment, including plumbing, electrical systems, carpentry, painting, and landscaping.
• Perform routine maintenance tasks and respond to maintenance requests in a timely manner.
• Collaborate with the Lead Cleaner and Maintenance firm to ensure the cleanliness and upkeep of the facilities, including basketball court, landscaping and surrounding compounds.
• Coordinating required checks and inspections of the buildings to ensure that all specialised maintenance and cleaning interventions are addressed in a timely manner.

Maintenance Management:

• Support the implementation of a preventive maintenance program for all ALU facilities.
• Assist in coordinating and overseeing repairs and maintenance activities, ensuring minimal disruption to institutional operations.
• Conduct regular inspections to identify maintenance needs and safety hazards.
• Develop and document SOPs, policies, and protocols to standardize maintenance systems.

Vendor and Contract Management:

• Assist in liaising with external stakeholders including landlords, contractors, local authorities and service providers for facility-related projects, repairs, and maintenance to ensure that any ALU projects are approved and carried out as per ALU’s requirements.
• Obtain quotes from vendors and assist in the procurement of supplies and materials.
• Maintain accurate records of vendor interactions and service agreements.

Safety, Security and Compliance:

• Assist in the implementation and enforcement of safety protocols and procedures.
• Conduct safety inspections and report potential hazards to the Campus & Facilities Operations Senior Manager
• Participate in emergency preparedness drills and ensure the availability of emergency supplies and equipment.
• Ensuring the security of students on campus by working with the appointed service providers on risk assessment, security patrol management, security protocols, and managing security data including student movement.
• Acting as the point person for all ALU departments, and having overall responsibility for ensuring all operations teams are prepared to support the success of on-campus events, including in the case of any operational emergency.
• Overseeing Health and Safety on site through monitoring, risk simulations, and tracking regulatory and policy requirements in conjunction with Health and Safety experts.
• Ensuring regulatory and legal compliance of campus infrastructure such as fire safety Working with external consultants where necessary to improve operational effectiveness and efficiency 

Project Management:

• Assist in developing detailed project plans, including scope, timelines, resources, and budgets, and then overseeing the execution of the project to ensure it stays on track. 
• Design and manage any project required by ALU as per ALU’s requirements.
• Facilitate effective communication and collaboration among project team members as well as serving as the primary point of contact for project stakeholders.
• Contribute to the planning and implementation of the campus short-term, medium-term and long-term renovation and extension projects
• Ensure delivery of all ALU renovation & extension building projects on time and within budget.
• Ensure compliance with all building codes and safety standards and regular reporting on project progress
• Coordinate with land surveyors, construction firms, consultants and legal professionals as needed

Space Management:

• Assist in the setup and arrangement of facilities for events, meetings, and other institution’s activities.
• Help ensure appropriate seating arrangements, equipment, and resources are available.

Environmental Sustainability:

• Support initiatives to promote environmental sustainability and energy efficiency within the ALU facilities.
• Assist in the implementation of waste management programs, recycling initiatives, and energy-saving measures.

Budget and Financial Management:

• Assist in tracking expenses and maintaining accurate records of facility-related expenditures.
• Help in the review of invoices and purchase orders.

Communication and Coordination:

• Serve as a point of contact for faculty, staff, and students regarding facility-related inquiries and requests.
• Communicate effectively with the Campus & Facilities Operations Senior Manager and other team members.
• Provide updates on maintenance progress and operational issues.

Other Duties:

• Perform other duties as assigned by the Campus & Facilities Operations Senior Manager.

Ensure the safety and well-being of all young persons and vulnerable adults with whom we deal,  by adhering to ALU’s comprehensive safeguarding policy, maintaining a zero-tolerance approach to any violations of safeguarding standards. 

REQUIREMENTS 

Qualifications & skills

• Bachelor's degree in a relevant field, preferably in Engineering fields.
• 3-5 years of experience in facilities maintenance or a related field, preferably in higher education
• Basic knowledge of building systems and maintenance procedures.
• Ability to perform general maintenance tasks and use hand and power tools.
• Strong communication and interpersonal skills.
• Ability to follow instructions and work independently or as part of a team.
• Basic computer skills & familiarity with facilities software and CAD systems
• Ability to prioritize tasks and manage time effectively.
• Knowledge of safety regulations and compliance standards.
• Critical thinking and decision-making
• Project management skills