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Payroll Administrator - DMG

Orange, CA

Role: Payroll Administrator

Job Summary:

We are seeking a detail-oriented and reliable Payroll Administrator to manage and process employee compensation efficiently and accurately. The ideal candidate will ensure compliance with federal, state, and local regulations while maintaining confidentiality and delivering excellent support to employees regarding payroll matters.

Key Responsibilities:

  • Process payroll for weekly/bi-weekly employees using Paylocity and ADP
  • Ensure timely and accurate calculation of wages, benefits, tax withholdings, and deductions.
  • Maintain and update payroll records, including new hires, terminations, salary changes, and benefit deductions.
  • Prepare and distribute paychecks or direct deposit transfers.
  • Respond to employee inquiries related to payroll, timekeeping, and tax issues.
  • Reconcile payroll reports and resolve any discrepancies in a timely manner.
  • Collaborate with HR and Accounting teams to ensure alignment of employee data and financial records.
  • Ensure compliance with local, state, and federal payroll tax regulations.
  • Prepare and file payroll tax reports, W-2s, and other related documents as required.
  • Assist with internal and external payroll audits.

Requirements:

  • Proven experience as a Payroll Administrator, Payroll Clerk, or similar role.
  • Payroll certification required
  • Experience processing payroll, with a solid understanding of region-specific tax laws, benefits, and compliance requirements.
  • Hands-on experience with prevailing wage requirements, including certified payroll reporting and compliance with Davis-Bacon or applicable state/provincial labor laws is a plus
  • Familiarity with payroll software (ADP Workforce Now and Paylocity are ideal)
  • Solid understanding of payroll principles, tax laws, and government regulations.
  • High level of accuracy and attention to detail.
  • Excellent organizational and time-management skills.
  • Strong communication and problem-solving abilities.
  • Discretion and confidentiality with sensitive employee data.
  • Associate or Bachelor’s degree in Accounting, Finance, Human Resources, or related field (preferred).

Estimated Salary: $70,000 - $80,000/year, with flexibility based on experience and skills.

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