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Administrative Assistant, Aftermarket Department

Weymouth, MA or Berkley Heights, NJ, or NYC

About Us:

We are a group of 25 nationwide industry leaders providing custom HVAC products and services for the commercial, industrial, healthcare/life sciences and residential building markets. We offer product expertise, technical and application support, system design and operational support thereby meeting our clients’ specific needs and requirements. Leveraging our market leadership, we are expanding our service and solution offerings and building our footprint both organically and through acquisitions.

Role: Administrative Assistant

We are seeking a reliable and organized Administrative Assistant to support our Parts Senior Management team, in a fast-paced environment. This role plays a key part in maintaining our ERP system, preparing reports, coordinating internal communications, and ensuring accurate data management across departments. The ideal candidate should be able to work out of our Weymouth, MA, Berkeley Heights, NJ or NYC offices. 

Responsibilities:

  • Provide administrative support to Parts Senior Management.
  • Set up and maintain item records and related data in Microsoft Dynamics 365 Business Central (BC).
  • Prepare and manage Excel documents for importing and reviewing data in BC.
  • Assist with maintaining accurate core BC data, including open orders, purchase orders, warehouse shipments, will call orders, and warranty information.
  • Support the creation, distribution, and improvement of financial and sales reporting across departments.
  • Serve as a Business Central champion, providing ERP system backup and support for managers.
  • Coordinate and oversee department-wide communications at the national level.

Requirements:

  • Experience in an administrative, operations, or data coordination role..
  • Advanced skills in Microsoft Excel, including data manipulation and formatting.
  • High attention to detail and strong organizational skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Clear written and verbal communication skills, including email drafting and distribution.
  • Proactive mindset with a willingness to learn and support cross-functional teams.
  • Proficiency with Microsoft Dynamics 365 Business Central a plus. 

 

Estimated Salary: $65-75k with flexibility depending on experience. 

Ambient provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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