Project Coordinator, Construction

Location: Zaretsky Engineering Solutions, on-site, Orange County

This position’s primary responsibilities include administrative, material orders, and customer service duties associated with commercial Heating, Ventilation and Air Conditioning (HVAC) project coordination. This person will receive and process orders, proactively identify opportunities to improve our service and make recommendations accordingly. They are responsible for resolving product availability and order status issues and performing all related administrative duties related to ongoing HVAC installation projects, the post-sale coordination for material sales and service as well as commercial HVAC product delivery.

Responsibilities: 

• Provide customer service regarding materials, order status via phone and/or email while setting priorities
• Complete order entry or quote preparation
• Coordinate with factories/ manufacturers to ensure on-time delivery of product
• Proactively identify opportunities to improve the flow of product and process
• Perform analytical and administrative tasks in the office
• Work with key personnel to optimize our costs and customer service

Requirements:

• Creative problem solver with the ability to resolve conflicts and determine a path forward
• Must be client facing, have excellent communication and customer service phone skills
• Self-starting, dependable, accepts ownership, drives own goals/performance
• Must be able to assist Project Managers, ability to learn and interpret technical and contractual language
• Skilled in Microsoft 365 tools (Teams, Excel, Outlook, PowerPoint, Word, BlueBeam)
• Experience with NetSuite or similar accounting/ERP software preferred for purchase orders, budgets, invoices, and customer fulfillment processes
• Manage the complete bid process by identifying opportunities, coordinating scopes and deadlines, handling required documents, and keeping the team updated.

Estimated Salary: $55,000 - $66,000, with flexibility based on experience and skills.