Executive Assistant

The American Flood Coalition (AFC) is a nonpartisan group that drives transformational adaptation to higher seas, stronger storms, and more frequent flooding. AFC comprises more than 500 elected officials, local leaders, military groups, and businesses that work together to advance resilient and equitable flood solutions at the local, state, and federal levels. As the only organization that focuses on flooding and sea level rise across all levels of government, AFC is uniquely positioned to help advance solutions that keep communities safe. 

Position Summary

We are seeking a detail-oriented and collaborative individual to join our growing organization. Working across teams, the Executive Assistant will maximize organizational impact by optimizing the executive team’s time and focus. Responsibilities will include managing calendars, coordinating travel and expenses, and facilitating a strategic approach to tactical administrative activities. This role requires strong coordination with the leadership team and external stakeholders to put the right people in the right place at the right time with the right information to advance AFC’s mission.

The ideal candidate will bring initiative, adaptability, and integrity to anticipate, own, and solve problems. If you want to work alongside passionate and talented people who are dedicated to helping flood-affected communities adapt and thrive, we want to talk to you. Reporting to our Chief of Staff, this is a full-time, hybrid position based in Washington, D.C.

Responsibilities 

• Bring a strategic lens to manage the calendars of the Executive Director and key leadership team, including internal and external meeting scheduling, to maximize the impact of leadership time.
• Provide administrative support across the leadership team, including supporting expense processing and working with AFC’s travel agent to book and manage work travel.
• ​​Provide day-to-day executive support, such as prioritized tracking and coordination of internal document reviews and external emails.
• Draft, edit, and proofread correspondence, reports, presentations and other written materials.
• Maintain organized electronic and physical filing systems following appropriate document retention and confidentiality.
• Assist with the planning and execution of Executive Advisory Board meetings, in-office events, and AFC external events as requested. 
• Collaborate with the Operations team to improve administrative workflows and implement process improvements.
• Other duties as assigned. 

Qualifications 

• At least 6 years of experience supporting administrative functions of an organization required, with specific responsibility for calendar management of an executive-level individual.
• Experience in a senior-facing role at a small- to medium-sized nonprofit organization, startup, or similar, fast-paced environment strongly preferred.
• Strong proficiency with Google Workspace (including Gmail, Calendar, and Drive) and Zoom required.
• Exceptional organizational and planning skills with demonstrated abilities to navigate ambiguity, triage and execute competing tasks and priorities, and practice discretion and sound judgment.
• Outstanding written and verbal communication skills, and a track record of communicating with a variety of audiences, ideally Board members and donors.
• A track record of quickly learning new systems and software platforms required.
• Familiarity with expense reporting systems preferred.
• Interest in learning about adaptation and resilience.
• Bachelor’s degree or an additional 3 years of progressively responsible, relevant, professional-level work experience.

Location

Washington, DC

Benefits

• Salary range: $77,000-87,000.
• Generous and flexible paid time off.
• 12 weeks of paid parental leave.
• Health, dental, and vision insurance.
• 401k plan with 4% employer match.
• Company-paid short-term and long-term disability, as well as basic life insurance and other voluntary benefits.

We also offer:

• A hybrid work schedule: All D.C.-based are in-person in our D.C. office on Tuesdays and Thursdays, with the option to regularly work from home on Mondays, Wednesdays, and Fridays.
• Company-sponsored outings, such as happy hours, after-work activities, a holiday party, an annual retreat, and more. 
• Office closure the week between Christmas and New Year's Day.
• A modern office with amenities, including gym access, snacks and drinks, a smart casual dress code, and a collaborative floor plan with options to suit every workstyle.

We encourage you to apply for this position even if you do not meet 100% of the qualifications listed here. The American Flood Coalition is committed to attracting and retaining a diverse staff, and we are proud to be an equal opportunity employer. We invite applications from candidates with unique backgrounds and strive to create and maintain an environment that is inclusive, equitable, and welcoming.