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Operations Specialist

US-VA-Arlington

Join AIR as an Operations Specialist with AIR's Legal Office. In this pivotal role, you will provide support to the Chief Legal Officer and play a key part in managing the operations of AIR's legal department. This position reports to the Chief Legal Officer.

This is a hybrid position requiring candidates to work from AIR's Arlington VA office.

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world. AIR s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment.

Responsibilities:

  • Manage the archive of corporate and other legal records.
  • Support corporate governance and the Chief Legal Officer’s role as corporate secretary in handling board records, documents, policies, and communications.
  • Track engagement of outside counsel.
  • Process purchase orders and invoices for outside counsel services and ensure compliance with billing guidelines.
  • Maintain the legal team’s webpage on the intranet.
  • Manage scheduling for the Legal Office, preparation of expense reports, and occasional document production.
  • Report claims to insurers and assists with tracking insurance coverage.
  • Track pending litigation and claims.
  • Process garnishments, subpoenas, and similar orders.
  • Support conflict of interest reviews and other compliance activities.
  • Manage projects for the legal function such as updates to required training on compliance topics and updates to templates and standard documents.
  • Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on organizational needs. 

Qualifications:

Education, Knowledge, and Experience:

  • Bachelor’s degree and/or equivalent of at least 4 years of relevant experience; demonstrated capability considered.
  • Demonstrated experience in handling confidential information with the utmost discretion and professionalism, along with proven expertise in managing and working with legal content to ensure compliance and accuracy.

Skills:

  • Excellent interpersonal skills to ensure effective communication and ability to work with and respond to inquiries from internal staff members at all levels as well as external partners.
  • Exhibited flexibility and adaptability while collaborating with different teams and consistently delivering high-quality output amidst evolving priorities.
  • Strong attention to detail and commitment to accuracy in writing and record maintenance, coupled with excellent organizational skills to manage multiple activities with tact, confidentiality, and diplomacy.
  • Proven ability to work independently and collaboratively, prioritizing multiple objectives and projects to consistently meet established timelines in a fast-paced environment.
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, Teams, Zoom, and other web platforms. 

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

American Institutes for Research is an equal employment opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.

AIR maintains a drug-free work environment.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to Taliba Boone at tboone@air.org or call 202.403.5000.

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AIR is aware of individuals falsely presenting themselves as AIR representatives. Fraudulent job scams seek to extract sensitive information or money from victims. To protect yourself, please be aware that AIR recruitment will only email you from an “@air.org” domain. Please take extra caution while examining the email address, for example jdoe@air.org is correct and jdoe@aircareers.org is not a legitimate AIR email address. If you are unsure of the legitimacy of a communication you have received, please reach out to recruitment@air.org.

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ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to Taliba Boone at tboone@air.org or call 202.403.5000.

AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers the anticipated annual salary as listed. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.

Anticipated Annual Salary Range

$95,000 - $105,000 USD

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