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Sr. Manager, Contract Administrator

San Francisco Bay Area

Company: 

At Annexon Biosciences we are a biopharmaceutical company advancing a late-stage clinical platform of novel therapies for people living with devastating classical complement-mediated neuroinflammatory diseases of the body, brain, and eye. Our novel scientific approach targets upstream C1q to block the classical complement inflammatory cascade before it starts, and its therapeutic candidates are designed to provide meaningful benefits across multiple autoimmune, neurodegenerative and ophthalmic diseases. With proof-of concept data in Guillain-Barré syndrome, Huntington’s disease and geographic atrophy, we are rigorously advancing our mid-to late-stage clinical trials to bring new potential treatments to patients as quickly as possible. At Annexon, you’ll be part of a team committed to making an impact together.   

For more information on Annexon and our pipeline, check out our site Annexon Biosciences & Annexon Pipeline. We trade on Nasdaq under the ticker symbol ANNX and are headquartered in Brisbane, CA. 

We're seeking exceptional talent from all backgrounds to fuel our growth. At Annexon, we're building a diverse, equitable, and inclusive workplace. We value unique perspectives and unconventional paths. If you're the best candidate for the job, even if you don't perfectly fit the traditional mold, we encourage you to apply. Learn more about our commitment to diversity, equity, inclusion, and our company culture! 

Position: 

Annexon is seeking an experienced Contract Administrator to oversee the life cycle of contracts and provide support on various administrative matters as needed.  Annexon seeks an exceptional candidate with a strong background as a contract administrator who can collaborate cross-functionally and communicate clearly and effectively.  Attention to detail is a MUST in this role.  You will join our fast-paced legal team, reporting to our Division Counsel.  This is a highly visible position within Annexon as you will provide training to employees and support the provision of services across the company.   

 Responsibilities include: 

  • Process all contract requests submitted through Annexon’s contract lifecycle management system from submission to execution and track the status of all contracts in process.
  • Lead daily meetings with the Contracts team, and weekly/monthly meetings with multiple high-volume departments across the company.
  • Serve as a system administrator for Annexon’s contract lifecycle management system, making necessary changes in the system when needed to user roles and workflows (including managing updates to the associated matrices for the workflows).
  • Conduct training for all new employees (and existing employees, when needed) on the contracting process and the contract lifecycle management system.
  • Draft quarterly company-wide newsletter that provides helpful reminders about the contracting process and contracts stats from the previous quarter and YTD.
  • At the direction of the Division Counsel, review/draft a wide range of contracts including CDAs, consulting agreements, change orders, sponsorship agreements and amendments.   
  • Manage the fair market value process for HCP contracting, including training appropriate employees on the process and tools, reviewing incoming FMV documents for completeness, and submitting them for Compliance approval.
  • Submit contract requests into the contract lifecycle management system for the Legal and Business Development departments.
  • Provide daily legal support to various internal clients regarding contractual obligations, process and/or system support, and effectively address legal and business questions.
  • Provide day-to-day support to Annexon’s Legal department.  
  • Ability to identify risks and communicate those risks to appropriate internal decision-makers for discussion and resolution
  • Interface with teams across the company to gauge and anticipate legal needs. 

 Education, Experience, and Skills: 

Required: 

  • At least 10 years contract administration/management experience 
  • Experience in the life sciences/biotech/pharma sector
  • Meticulous attention to detail
  • Excellent problem-solving capabilities
  • Strong organizational and planning skills, ability to manage changing priorities and workflow, and the ability to effectively advance multiple simultaneous projects
  • Strong interpersonal and written and verbal communication skills, with an ability to communicate and collaborate with individuals at all levels inside and outside of the organization in a positive and effective manner
  • Comfortable operating in a fast-paced, rapidly growing workplace, with a keen interest in providing a consistently high level of service
  • Able to work independently while exercising initiative and good judgment
  • Motivated and enthusiastic 

 Preferred:  

  • Bachelor’s degree preferred
  • Paralegal certification a plus 

Salary Range: $162,000 - $180,000

Location: Annexon Biosciences is located in Brisbane, California and preference is given to candidates in the San Francisco Bay Area. This is an on-site position located at Annexon Headquarters.

Benefits: 

  • A stimulating and rewarding workplace includes flexible work schedules, remote opportunities and the ability to achieve a work-life balance.
  • Shuttle service from BART, CalTrain and the Ferry.
  • Annexon offers a competitive base salary and equity participation, employee stock purchase plan, as well as a comprehensive health benefit package that includes medical, dental, vision, 401(k), flexible spending plans, and other benefits. 

Annexon Biosciences is an Equal Opportunity Employer, and we prohibit discrimination or harassment of any kind.  We are committed to fostering an environment where ALL people are welcome and supported. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results. Creativity and innovation flourish in an environment of openness, inclusion, and mutual respect. 

Staffing Agencies: Annexon Biosciences does not accept unsolicited agency resumes and will not pay fees to any third-party agency or firm that doesn’t have a signed agreement with Annexon Biosciences. Please do not send agency CVs/resumes through Annexon’s website or Annexon Employees.  Inquiries must be sent to talentacquisition@annexonbio.com.

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