Chief of Staff (f/m/d)

Join Apaleo and Shape the Future of Hospitality Tech!

Apaleo is the world’s most open, API-first property management platform powering the next generation of hospitality operations. Its modular, AI-powered infrastructure enables hoteliers to customise their tech stack, automate routine work, and deliver seamless, personalised guest experiences, powered by best-in-class apps and autonomous AI agents that adapt to every stay. If you’re driven by the idea of making hospitality smarter, more human, and powered by cutting-edge technology, we’d love to hear from you.

We are looking for a Chief of Staff who thrives in ambiguity, acts with speed and precision, and turns ideas into action. You’ll be at the center of strategy, execution, and communication an accelerant to our most critical priorities.

What You’ll Be Up To:

• Support the executive team, including the CEO and board-facing leaders, by driving alignment, follow-through, and accountability on top priorities.
• Manage and improve core leadership operating systems such as OKRs, planning cycles, board preparation, and leadership offsites.
• Lead and co-lead cross-functional, strategic projects that span product, commercial, finance, people, and operations.
• Act as a connector between the executive leadership, department heads, and key external stakeholders, ensuring consistency in messaging and decision-making.
• Build repeatable processes and internal systems to streamline execution across the business.
• Bring clarity and structure to ambiguity, synthesizing complex information into actionable plans.
• Monitor performance metrics and develop dashboards that enable leadership to make faster, better decisions.
• Provide operational support to help executives focus on what matters most while you manage and delegate critical responsibilities.
• Embrace a forward-looking, AI-first mindset, always seeking smarter, automated, and scalable ways of working.
• Act as a force multiplier for our senior leadership: manage priorities, prep and follow up on key meetings, ensure execution against the most important objectives.
• Drive cross-functional strategic projects: lead or co-lead company-wide initiatives across product, finance, ops, and commercial.
• Enable effective leadership: build processes (e.g., OKRs, leadership offsites) that keep us aligned and accountable, especially between leadership, management, and employees.
• Communicate with clarity: distill complex ideas into crisp narratives for internal and external stakeholders.

What You’ll Bring to the Team:

• 5–10 years of total experience, with at least 2–3 years as a Chief of Staff or in a senior operations, strategy, or leadership-facing role within a high-growth tech environment.
• Experience working directly with C-level executives and boards, ideally in a startup or scale-up context.
• A strong business generalist, you understand financials, business models, and organizational dynamics.
• You’ve owned and led large cross-functional initiatives that delivered measurable impact.
• Fluent in business strategy, operations, and structured problem solving; you bring both clarity and execution power.
• Data-driven by default, you believe every process and initiative should be measurable, accessible, and continuously improved.
• Outstanding written and verbal communication skills in English; German is a strong plus.
• Naturally agile, adaptable, and comfortable navigating a fast-paced environment with multiple moving parts.
• Based in or around Munich .

What We Offer:

Culture & Growth

• A Diverse & International Team: Work alongside passionate professionals from over 20 nationalities, bringing unique cultural perspectives, backgrounds, and experiences to shape the future of hospitality tech.
• Growth & Development: As we scale, so do your opportunities. You’ll benefit from 360° feedback reviews, a dedicated learning budget, and plenty of chances to take on more responsibility. Our evolving career framework ensures you have increasing opportunities to learn new skills, advance your career, and make an impact.
• Autonomy & Ownership: Great ideas can come from anywhere. We empower you to take responsibility, make decisions, and contribute directly in an environment built on trust, transparency, and collaboration.
• Shape the Future of Hospitality Tech: Be part of a fast-growing scale-up transforming the hospitality industry. From day one, your work drives real impact and you’ll have the freedom to bring your ideas to life.
• Competitive & Fair Compensation: We believe great work deserves great pay. Our salaries are competitive and guided by benchmarking data to ensure fairness across all roles and teams. We make sure to recognize and reward performance and contribution.

Perks & Lifestyle

• Flexible & Remote Work Options: We focus on results, not clocking hours. You can work from home, the office or in a hybrid setup, with flexibility to adapt your schedule as long as it makes sense for your role, your team and our business.
• Free Public Transport: Travel across Germany with ease using our fully covered Deutschland Ticket.
• Team Connection: Strong connections fuel collaboration. We celebrate and connect through regular team dinners, company meetups, Oktoberfest celebrations, Christmas parties, and other offsite events.
• Paid Time Off: Enjoy 30 days of vacation to fully disconnect, recharge, and return inspired.
• Health & Wellbeing: Prioritize your health with access to hundreds of gyms, fitness studios, and wellness options through our EGYM Wellpass membership.

What it means to join Apaleo:

Joining Apaleo means stepping into a space where hospitality is being redefined from the ground up. You won’t just support innovation you’ll help drive it. Your work will directly shape an intelligent, AI-first platform used by hospitality teams across the globe. Here, your ideas power real products, your voice influences direction, and your impact is visible at every level. At Apaleo, we build boldly, collaborate openly, and grow together fast.

We are proud to be an Equal Opportunity and Affirmative Action Employer, committed to fostering a diverse, inclusive, and welcoming workplace. We encourage applications from individuals of all backgrounds, regardless of race, color, religion, gender identity or expression, sex, national origin, age, marital status, disability, or any other characteristic protected by applicable law. Your personal data will be handled with the utmost care and in compliance with GDPR and relevant data protection regulations. We celebrate differences and believe that diversity enriches our team and drives innovation.